Accounts Assistant

2 months ago

Dublin, Ireland ATC Computer Transport & Logistics Full time

ATC is a European logistics, white glove, and technical services specialist for data centres. Our focus is on anticipating the critical needs of our clients and delivering industry-leading standards for safety, security and reliability. Since being established in 1979, we have continued to lead our dedicated teams across Europe to build strong relationships with our clients.

Our mission is to deliver and install Europe’s data centres with precision and care. We achieve this by focusing on our team and our services:

  • Our Team – Powered by people to keep data centres moving safely and securely.

We recognise that our greatest strength is our staff, which is why we promote a culture of personal development and professional training, both internally and from leading industry bodies.

  • Our Services – We provide a range of specialised services tailored to the individual needs and demands of each client, their equipment, and their data centre infrastructure.

From managing specialised computer transport, and IT relocation services, to logistics and planning, and data centre commissioning and decommissioning; we adapt our 40+ years of expertise to every situation.

ATC operates in a dynamic global market where clients demand a service that is right first time, every time; we are recruiting motivated and driven people to work in a company that is Driving Forward.

This Role

We are looking for an Accounts Administrator to maintain, upgrade and manage our accounts. This role will be reporting to our Financial Accountant and Financial Controller. The candidate should have a minimum of 3+ years of experience.

The successful candidate will be required to carry out the below tasks on a day-to- day basis.

Finance Inbox

  • Management of highly active finance inbox with both AP and AR related queries.
  • Using system workflows to have invoices authorised for payment and liaising with relevant departments on queries.

Accounts Payable

  • Perform the day to day approval and processing of supplier invoices and credit notes.
  • Assisting team with processing and inputting authorised supplier costs onto Transport Management System.
  • Weekly supplier reconciliations to accounts package and investigating any discrepancies on creditor ledger or that arise through finance inbox.
  • Processing company credit card transactions onto accounts package.

Accounts Receivable

  • Liaising with customers to ensure payment deadlines are met.
  • Monthly/weekly customer statements prepared and delivered to customers.
  • Weekly customer reconciliations to accounts package and investigating any discrepancies on debtor ledger or that arise through finance inbox.

Ad-Hoc

  • Maintaining company files and documentation thoroughly in accordance with company policy.
  • The role will also involve performing general administration duties along with supporting and covering other members of the team. 

Requirements

Candidate Requirements

  • Ability to be flexible in respect of work standards and demands. Capable of working under pressure at times and to strict deadlines. Ability to complete tasks. Resilient and able to deal with changing priorities.

The successful candidate will be required to possess and demonstrate:

  • Proven experience as an Accounts Administrator Assistant with minimum 2/3 years in accounts admin or other AR/AP role.
  • Qualified or Part-qualified Accounting Technician Diploma (AITI).
  • Excellent organizational skills and strong attention to detail.
  • Outstanding communication and interpersonal abilities.
  • Time management skills with the competence to manage multiple priorities at once.
  • Proficient with MS Office skills.
  • Self-motivated with the ability to work independently and as part of a team.
  • Ability to prioritise multiple tasks and work to strict deadlines in a fast-paced environment.
  • The following qualifications, skills and experience would be an advantage.
  • Experience with MS SharePoint in a corporate environment.
  • Compatible with the hybrid working model (Office Mon-Wed, WFH Thurs, Fri)

The following qualifications, skills and experience would be an advantage.

  • Experience with MS SharePoint in a corporate environment.

 

Benefits

The remunerating package, including salary and benefits, is negotiable depending on experience. The package may include the following:

    • Competitive market salary.
    • Performance-based bonus.
    • Opportunity to work from abroad 30 days per year.
    • AIG Virtual Care Programme.
    • Opportunities for continuing professional development.
    • Company pension plan.
    • Sports & social club.

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