Office Manager

2 months ago

Cork, Ireland BluePoint Laboratories Full time

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today

Job Details

#INDWC

#Ll-Onsite

We're hiring the Office Manager to join our Cencora, BluePoint team at Little Island, Cork, Ireland.

Overall Administrative responsibility for managing the daily running of the office, including but not limited to:

Managing office emails and calls and being the first point of contact for visitors

Maintain and update office management information tool – ensure the tool is kept up to date as required with relevant information

Responsible for any facility request for the office including stationary ordering, liaising with external contracts in relation to building issues and requests, liaising with external contracts in relation to office cleaning and upkeep

Administration support for senior staff members including – travel and accommodation arrangements, preparing expenses, tracking any major calendar events, sending out correspondence

Organisation and coordination for site visits including taxis, hotels, booking internal and external meetings and entertainment

General upkeep of the office

Responsible for tracking employees annual leave entitlements and bookings, ensuring all necessary forms and documents are accounted for, updating and maintaining details in the employee time management self-service system, running weekly, monthly and quarterly reports from the system

Assist with on boarding of staff on an ad hoc basis – booking medicals and setting up new starters on internal systems

Responsible for new hire orientation – maintaining and updating orientation pack, coordinating training for new hire and creating orientation schedule

Co-ordinate well-being program and team building – creating and organizing a well-being program for employees, liaise with vendors, co-ordinate onsite and offsite activities Co-ordination of annual supplier event.

Health & Safety team member – ensuring that workplace standards are in accordance with the including attending a monthly health and safety meeting, identifying health and safety and rectifying health and safety issues when they occur

Compliance representative – ensuring that the office remains compliant in accordance with parent company requirements, communicating compliance related material from time to time to the group and assisting with any queries in relation to compliance, managing and monitoring charitable donation process Other ad hoc admin duties may be requested from time to time

.

5+ years’ experience in Office Management or similar

Must be able to work as part of a team and on own initiative

Proven ability to manage multiple tasks and adapt to changing, fast paced environment

Excellent verbal, written and communication skills

Fluent in English

Attention to detail and strong organizational skills

High proficiency in Microsoft Office, particularly excel and high level of computer literacy is essential

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The noise level in the work environment is generally quiet.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Sedentary physical activity requiring reaching, sifting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking and hearing Visual requirement is for close vision, distance vision, peripheral vision and ability to adjust focus 50% or more time is spent looking directly at a computer Associate is frequently required to stand, walk (or otherwise be mobile) Ability to deal with stressful situations as they arise

What Cencora offers

​Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated Companies

Affiliated Companies: BluePoint Laboratories

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