Office Coordinator

5 months ago

Dublin, Ireland CarGurus Full time

Description

Who we are

At CarGurus (NASDAQ: CARG), our mission is to give people the power to reach their destination. We started as a small team of developers determined to bring trust and transparency to car shopping. Since then, our history of innovation and go-to-market acceleration has driven industry-leading growth. In fact, we’re the largest and fastest-growing automotive marketplace, and we’ve been profitable for over 15 years.

What we do

The market is evolving, and we are too, moving the entire automotive journey online and guiding our customers through every step. That includes everything from the sale of an old car to the financing, purchase, and delivery of a new one. Today, tens of millions of consumers visit each month, and ~30,000 dealerships use our products. But they're not the only ones who love CarGurus—our employees do, too. We have a people-first culture that fosters kindness, collaboration, and innovation, and empowers our Gurus with tools to fuel their career growth. Disrupting a trillion-dollar industry requires fresh and diverse perspectives. Come join us for the ride

Role Overview

As a core member of the Facilities, Real Estate and Operations team (FREO), the Office Coordinator will strive to deliver an outstanding workplace experience to all Gurus and guests. As one of the faces of CarGurus, you will be one of the first points of contact for people on site. Additionally, you will provide excellent employee engagement and event support. This role is part-time (20 hrs per week) and is a 6-Month Fixed Term position. 

What you'll do

  • Be an ambassador of company culture and values
  • Be approachable, reliable, and energetic
  • Field inquiries from employees while working on-site at our Dublin office
  • Maintain the overall appearance, organisation, and cleanliness of the workplace
  • Perform daily walkthroughs to ensure workstations, conference rooms and public spaces are clean, presentable and fully stocked 
  • Own our in-office pantry program including ordering, inventory tracking and stocking
  • Assist in facilitating our daily in-office lunch program
  • Lead the day-to-day operations of our Dublin office space planning etc 
  • Partner with WeWork to assist in addressing building-related needs and requirements. Act as the primary point of contact for all WeWork related correspondence including invoice processing. 
  • Manage office budgets and expenses, procurement and purchase orders, ensuring cost effective operations. 
  • Partner with WeWork to suggest updates to office policies, procedures, and safety standards emergency evacuation plan, visitor registration, security, etc.)
  • Oversee office vendors to ensure the scope of work is being completed to a high standard 
  • Lead the culture committee in facilitating employee events, company meetings, team building activities etc
  • Maintain inventory and supply management of office supplies, bathroom supplies etc.
  • Act as point of contact for all visitors to the Dublin office travel logistics, building access, desk allocation etc
  • Management of inbound/outbound mail 

What you'll bring

  • 2+ years of office, facilities, or related experience
  • Willingness and ability to work in-person at our Dublin office 4 days a week
  • The ability to prioritise workload, follow through, and complete tasks in a timely manner
  • Strong organisation and planning skills
  • Comfort owning projects and suggesting resolutions to challenges; you take initiative and work well independently, as well as with others
  • A customer-first mentality, outgoing and personable demeanour, and polished approach to interactions with internal and external customers
  • The ability to work in a fast-paced environment with evolving needs and requirements
  • Strong attention to detail, the ability to learn quickly and understand the big picture
  • Capacity to take on special projects as needed/assigned
  • Prior customer service, admin, or event management experience is a plus
  • The ability to lift up to 20KG

Working at CarGurus

We reward our Gurus’ curiosity and passion with best-in-class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us. Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways. A flexible hybrid model and robust time off policies encourage work-life balance and individual well-being. Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people create space for what matters most in their personal and professional lives.

We welcome all

CarGurus strives to be a place to which people can bring the ultimate expression of themselves and their potential—starting with our hiring process. We do not discriminate based on race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. We foster an inclusive environment that values people for their skills, experiences, and unique perspectives. That’s why we hope you’ll apply even if you don’t check every box listed in the job description. We also encourage you to tell your recruiter if you require accommodations to participate in our hiring process due to a disability so we can provide the appropriate support. We want to know what only you can bring to CarGurus. #LI-Hybrid

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