Project Coordinator

5 days ago

Dublin, Ireland Critical Path Institute - Europe Full time

ABOUT CRITICAL PATH INSTITUTE (C-PATH)

Critical Path Institute (C-Path) is a nonprofit engaged in the creation of partnerships and innovative processes that improve human health by reducing the time, cost, and risk in developing and approving new therapies. For over ten years, we have partnered with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval. As a leading nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space, C-Path has been at the forefront of numerous advances designed to get new treatments to patients quicker. Our continuing success is made possible by a combination of public and private support from those who share our vision to accelerate a path to a healthier world.

POSITION OVERVIEW

We are looking for a dedicated and detail-oriented Project Coordinator based in Ireland, The Netherlands or the United Kingdom to join our European Office team. In this role, you will work closely with the Associate Director and Project Manager to provide essential financial and administrative support. The ideal candidate will be a motivated and proactive individual who thrives in a collaborative work environment and excels at handling remote tasks while coordinating with various stakeholders across different time zones.

SUPERVISORY RESPONSIBILITIES

None

CORE DUTIES/RESPONSIBILITIES
  • Support the team with projects and initiatives, especially those related to European funded projects (H2020 / Horizon Europe) and associated funding guidelines.
  • Support planning and organization of internal and external events and meetings related to the European Office portfolio of activities.
  • Anticipate and manage scheduling conflicts by looking ahead and proactively identifying and resolving identified conflicts.
  • Assist in the delivery of project activities, including maintaining accurate, compliant records and providing other administrative support such as organising meetings, raising purchase orders and invoices, and minutes-taking.
  • Ensure project documents are complete, current, and stored appropriately within the relevant system.
  • Monitor expenses, submit expense reports, and assist in the completion and submission of financial reports.
  • Provide support during internal and external audits to ensure compliance with project management standards, policies, procedures, and templates, and assist in resolving any identified issues.
  • Support event coordination by booking venues, registering participants, planning agendas and contribute to minutes or report preparation.
  • Arrange necessary travels and accommodation for the internal team and C-Path external experts, when required.
  • Track and document best practices and lessons learned and share those with the team.
  • Perform other duties and responsibilities as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES· Excellent organizational and time management skills with the ability to balance competing priorities in a busy work environment.· Strong attention to detail.· Ability to adapt and change as needed to address new and changing demands and requirements.· Proven ability to meet deadlines and manage tasks efficiently in a multicultural fast-paced setting.· Self-motivated and committed to continuous improvement and learning.· Proficient interpersonal and communication skills to establish rapport with key stakeholders and team members.· Professional business writing skills, including composing reports, emails, and other documents.· Ability to work independently and in a multi-cultural team-oriented, collaborative environment.· Effective collaboration within interdisciplinary teams and stakeholders across different time zones.REQUIRED EDUCATION AND EXPERIENCE

Essential Criteria

· Bachelor's degree in a relevant topic such as business administration, life science, finances or equivalent professional experience.· High levels of numeracy and literacy, with proficiency in both spoken and written English.· Previous experience in an administrative and business support role in a busy, fast-paced environment.· Experience in planning and coordinating events, including venue sourcing, contract negotiation, and managing timelines to ensure successful execution.· Fundamental understanding of financial principles.· Proficient use of MS package: Word, Excel, PowerPoint, Outlook, and SharePoint.· Proficient use of Zoom and Microsoft Teams for setting up and running meetings and webinars.· Ability and interest in learning new IT systems and programs as required for the role.

Desirable Criteria

· Exposure to Horizon 2020 and other EC funded programs would be advantageous.· Project management experience is preferred.· Experience in preparing and managing financial documentation, ensuring compliance with funding guidelines and financial regulations would be advantageous.· Understanding of financial auditing processes.· Experience using project management tools such as Monday would be advantageous.

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