Facilities Coordinator

5 months ago

Dublin, Ireland Apleona HSG Facility Management Full time
Advert Text

Overall Purpose of the Job

Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The facilities coordinator will work closely with an existing team headed up by a facilities manager to ensure the smooth running of the contract(s). Services include Facilities Management, Hard and Soft Services, Ad hoc projects, and back-off administration (updating CAFM, KPI deliverables, reporting). This role is site based (Mon-Fri).

Main duties and responsibilities

Be a hands-on coordinator assisting staff in executing duties outlined on PPM and fully managing reactive Work Order requests daily intake. Ensures the timely execution of all Work Orders within the permitted parameters plus contractor PM’s POC. Ensure Key Performance Indicators are being achieved, escalating known issues to the facilities manager. Review and approve subcontractor invoices and verify works are done (reports & dockets). Ensure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner. Coordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing. Knows and ensures consistent compliance with companies’ Health, Safety & Quality policies, and procedures. Ensures efficient management of all utilities, monitors, and document consumption levels. Support Energy Management - Ensuring the buildings homeostasis by utilising the Building Management System (BMS). Support the client(s) in its reporting requirement with SEAI and gathering, monitoring, and reporting on energy use, water, waste under the climate action roadmap and using SEAI 'gap to target tool'. Ensures efficient management and maintains sufficient levels of cleaning chemicals and consumables. Ensures in-house audits and projects are at a high standard of service and are maintained at all times in accordance with the company KPI/SLA lines. Providing accurate reports on staff issues, PPM’s and reactive works on a monthly / quarterly basis. Security Support-Navigate site Access Control system to program cards and report anomalies. Identify and report any breaches in security e.g., damaged building fabric, system errors, alarm activations. Assist in open/close of building. Event Support - Facilitate client requests to achieve requested conference room layouts as well as catering requests. Business Continuity - Provide cover and support for the Security Operative, Facilities Manager and Catering/ Cleaning Operative as needed. Reception cover service - The FC will be responsible for providing reception cover services. This includes opening and closing reception; organizing reception relief; providing reception support to visitors, staff, providing reception administration services; monitoring and implementing scheduled tasks. Responding to urgent maintenance and reactive calls. Testing building security systems and promoting safety within the building. Franking of outgoing post, if required (cover) together with assisting in fulfilment/franking of client comms and project material. Be an Apleona ambassador. 

The ideal candidate:

Excellent interpersonal and communication skills. Solution minded. Understand safe working practices and health and safety legislation. Ability to work on their own. Well-organized and capable of prioritizing own work. Flexible, Honest, and reliable. To be able to Innovative and initiate all tasks appropriately.

Qualifications and Experience:

A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services. Experience in managing people. Experience with KPIs and client interactions. Facilities management qualification preferably or suitable qualification in a business or technical field. 

Location - Dublin South D2

Ref: 12616

  • Facilities Coordinator

    5 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Position Title: Facilities Coordinator Location : Dublin, Ireland  Reporting to: Soft Services Lead/ GMP Lead Overall Purpose of the Job Accurately and efficiently manage and coordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team headed up by a...

  • Facilities Coordinator

    5 months ago

    Dublin, Ireland Bulgari Full time

    Position Day to day: Ensure a smooth running of the site day to day operations, including staff queries, reactive callouts, visitor & access control management, document controller, space planning, cleaning audits, ownership of site signage, catering for events and assisting with meeting/event organisation & set up. Assign day-to-day tasks to the...

  • Assistant Facilities Coordinator

    3 weeks ago

    Dublin, Ireland Veolia Ireland Full time

    Assistant Facilities Coordinator Contract Duration/Type: Permanent, Part Time Location: Dublin 25 hours per week Duties of the Role include: Reception Duties Generating Requisitions, P.O's, invoice approvals & releasing payments (Ariba & procurement) - Facilities Dept. Only. Budget Input. Office Catering Record Keeping; Archiving; Filing; etc - Facilities...

  • Facilities Coordinator

    5 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of GMP Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team, headed up by a contracts manager, to ensure the smooth running of these contracts. Services include Facilties Management, Hard and Soft Services,...

  • Mobile Front of House Facilities Coordinator

    5 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Role The Mobile Front of House Facilities Coordinator will deliver a range of workplace services across a number of our key client sites. Main Duties Perform front of house duties on multiple sites. Ensure soft services are carried out on site as per client agreements. Maintain Health & Safety records. ...

  • Facilities Coordinator

    3 months ago

    Dublin, Ireland The Millennium Group Full time

    Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated,...

  • Facilities Engineer

    5 months ago

    Dublin, Ireland Johnson Controls Full time

    At Silent Aire, aJohnson Controlscompany, we specialize in designing, engineering, and manufacturing hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings like modular data centers and power room modules have earned the trust of top hyperscale cloud providers and data...

  • Facilities Administrator

    5 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Position Title: Facilities Coordinator Location : Client Site Reporting to: Contract Manager Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of various FacilitiesManagement Contracts. The Facilities Coordinator will work closely with an existing team,headed up by a contracts manager, to ensure the...

  • Facilities General Operative

    2 months ago

    Dublin, Ireland Flexsource Full time

    Flexsource are currently recruiting for Facilities General Operative for a full time, permanent position for our client based in Ballsbridge. Successful candidate will be responsible for general indoor and outdoor upkeep and light maintenance. Key Responsibilities: Emptying Bins around Campus & Bin Compacting Assistance with hanging drapes across campus...

  • Facilities Maintenance Person

    4 months ago

    Dublin, Ireland Vision Ireland Full time

     Role Overview:Vision Ireland is seeking a full-time Facilities Maintenance Person to join our facilities management team. The successful candidate will be responsible for the routine maintenance, upkeep and cleanliness of our service locations. This role ensures that facilities are in good working condition and provides a safe and welcoming environment for...

  • Project Coordinator

    5 months ago

    Dublin, Ireland RCSI Full time

    Post Date : 06-Jun-2024Close Date : 23-Jun-2024 Title: Project Coordinator Department: Estate and Support Services Tenure: Permanent, Fulltime Location: 121 St Stephens Green Reporting to: Senior Project Manager or nominee About the post RCSI are a seeking a Project Coordinator to join the RCSI Estates Department Capital Projects Team to work on...

  • Facilities Administrator

    2 weeks ago

    Dublin, Ireland Apleona Ireland Limited Full time

    Overall Purpose of the Job The receptionist serves as the first point of contact for visitors and callers. Their main tasks include greeting guests, answering phone calls, directing inquiries, and managing front desk operations. They also handle scheduling, maintain office security, and assist with administrative tasks to keep the office running smoothly....

  • Activity Coordinator

    2 months ago

    Dublin, Ireland Jacksonstone Recruitment Full time

    Experienced Activity Coordinator required for South County Dublin. Our benefits include: Family friendly working arrangements Contributory pension Free onsite staff parking Career development Comprehensive training programmes Further education supports Onsite library and research facility Employee wellbeing programme Employee assistance programme Subsidised...

  • Service Desk Coordinator

    4 weeks ago

    Dublin, Ireland e-Frontiers Full time

    Job Title: Service Desk Coordinator Contract: 12-Month Contract Location: DublinRole Overview The Service Desk Coordinator will provide end-to-end support to ensure that office space requirements are tailored to meet business needs. This role involves building strong customer relationships and facilitating space requests to deliver a seamless customer...

  • Facilities Manager

    2 weeks ago

    Dublin 7, Ireland Sodexo Full time

    Job Introduction Facilities Operations Manager As a Facilities Operations Manager at Sodexo on site you are a natural leader and a champion for driving the highest standards . You’ll lead the onsite service delivery team providing development and direction to ensure compliance with all our contractual obligations ....

  • Building Maintenance Facilities Technician

    2 weeks ago

    Dublin, Ireland Veolia Ireland Full time

    Building Maintenance Facilities Technician Location: Dun Laoghaire Duration: Permanent Overview of the Role: The Facilities Technician is responsible for maintaining the physical infrastructure and operational efficiency of plant buildings, ensuring a safe, comfortable, and functional environment for occupants. This role involves a wide range of tasks, from...

  • Workplace AV Technician

    2 months ago

    Dublin, Ireland Pareto Facilities Management Full time

    Workspace Facilities TechnicianOverviewThe Workspace Facilities Technician holds the day to day operational responsibility for the delivery of AV  and FM services across the client floors. This is a hands on role, specialising in AV, that will require a varied skillset including event support, portering and room set up, ad hoc facilities and minor...

  • Senior Office Coordinator

    1 month ago

    Dublin, Ireland Mitie Full time

    Senior Officer CoordinatorContract type Permanent Full Time About MitieMitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services,...

  • Facility Operations Center Eng, Facilities Operation Center

    5 months ago

    Dublin, Ireland Amazon Data Services Ireland Limited Full time

    At Amazon, we're working to be the most customer-centric company on earth! Amazon is a place where builders can build. We hire the world's brightest minds and offer them an environment in which they can invent and innovate to improve the experience for our customers. If you'd like to help us build a place where you can find and buy anything online, this is...

  • Building Maintenance Facilities Technician

    4 days ago

    Dublin, Ireland Veolia Ireland Full time

    Building Maintenance Facilities Technician Location: Dun Laoghaire Duration: Permanent Overview of the Role: The Facilities Technician is responsible for maintaining the physical infrastructure and operational efficiency of plant buildings, ensuring a safe, comfortable, and functional environment for occupants. This role involves a wide range of tasks, from...