Facilities Administrator
2 weeks ago
Overall Purpose of the Job The receptionist serves as the first point of contact for visitors and callers. Their main tasks include greeting guests, answering phone calls, directing inquiries, and managing front desk operations. They also handle scheduling, maintain office security, and assist with administrative tasks to keep the office running smoothly. Their role is essential in creating a welcoming and professional environment. Main Duties and Responsibilities Greeting visitors upon arrival in the building and arranging for the tenant to collect them from the reception Organizing pickups for couriers on a day-to-day basis Managing post collect post every day from tenants, frank post and have ready for An Post to collect from reception Liaising with Facilities Manager on a day-to-day basis Updating financial records and creating Purchase orders on QFM Answering telephones, screen/direct calls, message management. Maintaining a preventive maintenance planner for a number of sites and making sure services are completed when they are due and keeping track of service reports Liaising with Technical Services team on a day-to-day basis Room bookings, ordering gift baskets, Completing cleaning checks on a weekly basis of entire building and making sure building is kept to a high standard on a day-to-day basis Ordering supplies ie: stationary, gift baskets, visitor passes & sign in sheets Ensuring reception areas are kept tidy, managing flower arrangements etc. Placing call outs with contractors Liaising with facilities staff from a number of tenants and coordinating works Contract administration for sub-contractors Organizing quotes for repair works from sub-contractors Maintaining a helpdesk log every day Assist our client with administration and clerical duties along with providing general day to day administration and clerical support Person Specification Excellent customer service skills Ability to work with and part of a team Ability to plan, prioritise and work to strict deadlines Good communication and interpersonal skills with a strong customer focus both internally and externally Experience in a similar role essential Experience of working in a office environment essential Basic understanding of invoices and purchase orders Working knowledge of Microsoft word, excel and outlook Third level qualification At least two years relevant experience Working Pattern Monday to Friday, 09:00 to 17:30.
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Facilities Administrator
5 months ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Position Title: Facilities Coordinator Location : Client Site Reporting to: Contract Manager Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of various FacilitiesManagement Contracts. The Facilities Coordinator will work closely with an existing team,headed up by a contracts manager, to ensure the...
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Facilities Administrator Part-time
2 months ago
Dublin, Ireland Mitie Full timeFacilities Administrator Team Operations | Part-time, 3 hours per dayLocation: South DublinAbout MitieMitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical...
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Facilities Manager
2 weeks ago
Dublin, Ireland Apleona Ireland Limited Full timeOverall Purpose of the Job To take the lead in providing first class Facilities Management on the client premises. Reporting into directors you will take ownership in providing Facilities Management & Facilities related projects including moves management, space planning, administration, financial control, logistics, H&S, Energy Management of the highest...
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Facilities Coordinator
5 months ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Overall Purpose of the Job Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The facilities coordinator will work closely with an existing team headed up by a facilities manager to ensure the smooth running of the contract(s). Services include Facilities Management, Hard and Soft Services, Ad...
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Facilities Assistant
5 months ago
Dublin, Ireland Jabil Careers Full timeJob Description JOB SUMMARY Jabil EMS (Electronic Manufacturing Services) is seeking a self-motivated Facilities Assistant to join our Dublin 15 based team. The Facilities Assistant’s primary role is to ensure the efficient operation and day to day management of the reception and front of house services. As the first point of contact you...
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Facilities Manager
4 months ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Position Title : Facilities Manager Location : Multi-Site Reportingto: Contract Manager Overall Purpose of the Job To take the lead in providing Facilities Management on the client premises. Reporting to the ContractsManager you will assist and take ownership in providing facilities management & facilities relatedprojects including...
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Facilities Engineer
5 months ago
Dublin, Ireland Johnson Controls Full timeAt Silent Aire, aJohnson Controlscompany, we specialize in designing, engineering, and manufacturing hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings like modular data centers and power room modules have earned the trust of top hyperscale cloud providers and data...
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Assistant Facilities Coordinator
3 weeks ago
Dublin, Ireland Veolia Ireland Full timeAssistant Facilities Coordinator Contract Duration/Type: Permanent, Part Time Location: Dublin 25 hours per week Duties of the Role include: Reception Duties Generating Requisitions, P.O's, invoice approvals & releasing payments (Ariba & procurement) - Facilities Dept. Only. Budget Input. Office Catering Record Keeping; Archiving; Filing; etc - Facilities...
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Facilities Assistant
5 months ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Overall Purpose of the Job Apleona are seeking a full-time Facilities Assistant (FA) based on client premises in Dublin 2, to facilitate the smooth running of the building. The FA would be reporting to Facilities Manager in relation to facilities operations. Main Duties and Responsibilities 1. Contractor and service provider...
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Facilities Area Manager
1 month ago
Dublin, Ireland The Wright Group Full timeThe Wright Group is seeking a dedicated and proactive Facilities Manager to oversee our Dublin venues. This role is key to ensuring the smooth and efficient running of all facilities services, including maintenance, security, cleaning, and health & safety.The successful candidate will have excellent customer relationship skills, and financial acumen,...
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Facilities Assistant Part-time
2 months ago
Dublin, Ireland Mitie Full timeFacilities AdministratorTeam Operations | Part-time, 10 hours per weekLocation: North DublinAbout MitieMitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical...
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Facilities Manager
5 months ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Overall Purpose of the Job To take the lead in providing Facilities Management on the premises. Reporting to theContracts Manager you will assist and take ownership in providing facilities management &facilities related projects including moves management, space planning, administration, financialcontrol, logistics, H&S, energy management...
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Administrator Assistant
3 weeks ago
Dublin, Ireland Carechoice Full timeJoin Our Team as a Part-Time Administrator Assistant at CareChoice Sub-Acute Facility!Are you a dedicated and passionate Administrative worker seeking an exciting opportunity to make a meaningful impact? Look no further! We are thrilled to announce the opening of our state-of-the-art sub-acute facility at CareChoice Malahide Road, and we're inviting...
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Clinic Administrator
3 weeks ago
Dublin, Ireland GHL Recruitment Full timeOur client, a busy medical facility located on Upper Leeson Street, is seeking a highly organised and proactive Clinic Administrator. This is a temporary position with the possibility of becoming permanent. Salary:€36,400pa/€20ph. Immediate Start. For more information please contact Ben Higgins on above GHL number. Job Title: Temporary Clinic...
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Site Administrator
3 weeks ago
Dublin, Ireland AVK-SEG Ltd Full timeAVK is a leading provider of energy solutions, committed to delivering innovative and sustainable projects in the power generation industry. We are currently seeking a Site Administrator to join our team.As a Site Administrator at AVK, you will play a crucial role in providing administrative support to the site operations team. You will be required to...
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Website Administrator
1 day ago
Dublin, Ireland Representative Church Body Church of Ireland House Full timeWebsite & Information Administrator (Full-Time position) Background The Representative Church Body (RCB) is the charitable trustee of the Church of Ireland for dioceses and parishes in the Republic of Ireland and Northern Ireland. The RCB manages the funds and properties on behalf of parishes and provides administrative services to facilitate parish...
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Facilities Manager
4 months ago
Dublin, Ireland Lidl in Deutschland Full timeSummary From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl. With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset...
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Facilities Operative
5 months ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Overall Purpose of the Job Based at our client site and reporting to the Site Manager you will assist and take ownership inproviding Facilities Management & Facilities related projects, including moves management, spaceplanning, administration, financial control, logistics, H&S, Energy Management of the highest quality,enabling the business...
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HR Administrator
2 weeks ago
Dublin, Ireland GHL Recruitment Full timeOur client, a busy medical facility located in Dublin City Centre South, is looking for a Grade IV HR Administrator to join their team. This rolling assignment presents a great opportunity to contribute to a dynamic and collaborative environment. If you have the relevant experience, please forward your CV to Jane Ryan using the link below. Hourly Rate:...
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Bursar/Finance & Facilities Manager
3 months ago
Dublin, Ireland RBK Full timeOur client, an Irish company based in Dublin, are seeking to recruit a Bursar/Finance & Facilities Manager . The successful candidate will work closely with the Board of Directors in a hands-on and rewarding role.General Financial Administration:Overall Financial Oversight: Administer all financial transactions, maintain budgets, provide reports, manage...