Facilities Manager

5 months ago

Dublin, Ireland Apleona HSG Facility Management Full time
Advert Text

Position Title : Facilities Manager

Location : Multi-Site

Reportingto: Contract Manager

Overall Purpose of the Job

To take the lead in providing Facilities Management on the client premises. Reporting to the ContractsManager you will assist and take ownership in providing facilities management & facilities relatedprojects including moves management, space planning, administration, financial control, logistics, H&S,energy management of the highest quality, enabling the business to carry out their business activitiesin a safe comfortable, productive and cost effective environment.

Main Duties and Responsibilities

Providing timely reports to the client & Contracts Manager that will ensure they are updated on all projects and office moves on site Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed in an orderly fashion. Assist with managing the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services Ensuring all facilities activities and requests are tracked and resolved in timely manner in line with the helpdesk SLA. Ensuring that feedback is provided on each issue Periodic reporting to the client (Monthly, Weekly Adhoc) Constantly identifying and creating ways to improve efficiency across all facilities related services Ensuring all assets is added into WFM in line with Apleona requirements Take on adhoc projects from time to time as deemed necessary by the Contracts Manager

Essential Duties and Responsibilities include the following .

Other duties may beassigned:

Management of a multi-site TFM (Total Facilities Management) contract in South Dublin Site based on client side HQ with regular site visits required Management of contractual documents and KPIs to ensure our risk is minimised and profit is maximised Effective sourcing and utilisation of materials and subcontractors. Ensuring PPM schedule is delivered effectively and remedial works actioned. Management of direct report staff; Security and Cleaners (including Time Management System) Formulation & management of budgets for all contracts under their control to ensure that cost control is effective in ensuring that financial objectives are met Promote and deliver the aims of the Company to meet or exceed the quality levels and customer support objectives central to the Company’s core business Ensure that control measures are in place to ensure that safe working environments exist to provide subcontractors with the facilities required to carry out functions without interruption to the Company’s business Manage all aspects for contract under their control. Ensure that all mechanical and electrical equipment is maintained in accordance with each site’s specific requirements and the necessary regulatory requirements Provide guidance to each client as and when required Ensure that all service streams are managed in line with the SLA Provide guidance on energy management to client as and when required with a view to minimising costs and increasing efficiencies Establish and manage quality measures and procedures in conjunction with the Company to enable two-way communication, ensuring feedback and continuous improvement is achieved Overall budgetary responsibility for contract and services under their control including billing Manage cost control and review costs with the objective of reducing subcontractor costs Develop and deliver Service Level Agreements for client and sub-contractor contract under their control Measure and monitor the effectiveness of the service delivery against agreed Service Level Agreements to ensure deductions are kept to a minimum Facilitate and manage training requirements to ensure that staff are fully trained in all aspects of the service provision Ensure that all HR policies and procedures are complied with for the team Prepare monthly report for all services covered under contract Administer formal management and reporting procedures Ensure safe systems of work are in place for all operations by managing and addressing the Health & Safety requirements of each function Ensure compliance with all statutory and company procedures Suggest and implement improvements and innovations in service delivery Provide support to the commercial functions of the business as required including assistance with any labour or subcontractor elements during the tendering process Client satisfaction Management of project works Monitoring the quality of the work carried out by the workforce through random audits and the ongoing review of breakdowns Conduct regular site audits to ensure that the specified standard of work is maintained and all site logs and documentation are kept up to date The timely and accurate production of all client reporting requirements including the design and generation of any bespoke reporting that supports intercompany relationships and has the potential to further develop the contract base Take full responsibility for all health and safety issues for service streams for which he/she is responsible Take on adhoc duties as assigned to you by the Account Manager

Person Specification

Understanding of mechanical and electrical building engineering services, their design, operation and maintenance Understanding of human resource management and being part of a team Understanding of the facilities related services Understanding of financial budgeting, management and control techniques Working knowledge of service provision contracts and contract administration procedures Local building, fire and safety codes Excellent customer service skill Excellent communication skills Eagerness to learn and progress Self-starter

Qualifications and Experience

Previous experience working in a facilities environment Excellent pc skills, including Word/ Excel/ PowerPoint and project Suitable experience in Health and safety, and environmental issues

Job Ref 12292

  • Facilities Maintenance

    2 weeks ago

    Dublin, Ireland Pareto Facilities Management Full time

    Job Title: Workspace Technician / Maintenance Worker Location: Dublin, IrelandHours: 40 hours per week (8:00AM – 5:00PM)Salary: €40,000 per annum About Us:The Workspace Technician role incorporates several Facilities Management tasks also and is a great gateway into Pareto FM & the Facilities Sector. At Pareto, we believe work should believe work should...

  • Facilities Manager

    4 weeks ago

    Dublin, Ireland Apleona Ireland Limited Full time

    Overall Purpose of the Job To take the lead in providing first class Facilities Management on the client premises. Reporting into directors you will take ownership in providing Facilities Management & Facilities related projects including moves management, space planning, administration, financial control, logistics, H&S, Energy Management of the highest...

  • Facilities Manager

    4 weeks ago

    Dublin, Ireland BAM Civil Full time

    Building a sustainable tomorrow We are currently looking for a Facilities Manager to join our team in Your mission Manage and co-ordinate the day-to-day activities in the building. Communicate on an ongoing basis with client representatives and recording of same. The effective and efficient planning and management of the facility. Ensuring full availability...

  • Building & Facilities Manager

    2 weeks ago

    Dublin, Ireland Stein Commercial Holdings Limited Full time

    About Us: Workhub is a Serviced Office and Self Storage Business with multiple locations throughout Dublin. At Workhub, were all about making workspace easy, flexible, and welcoming for businesses of all sizes. Our facilities are buzzing with ambitious companies, and were here to support them with top-tier service. With our expansion into Self-Storage, we...

  • Facilities Manager

    4 weeks ago

    Dublin 7, Ireland Sodexo Full time

    Job Introduction Facilities Operations Manager As a Facilities Operations Manager at Sodexo on site you are a natural leader and a champion for driving the highest standards . You’ll lead the onsite service delivery team providing development and direction to ensure compliance with all our contractual obligations ....

  • Assets and Facilities Manager

    4 weeks ago

    Dublin, Ireland Gheel Autism Services CLG Full time

    In Gheel, we focus on supporting individuals with autism through their life journey and enabling them to have fulfilling life experiences, while having autonomy and control over their choices and decisions. Gheel Autism Services provides a wide range of services for adults with autism including day and vocational opportunities, outreach support, and a...

  • Assistant Manager Facilities

    14 hours ago

    Dublin, Ireland Anantara Full time

    Job DescriptionThis is a superb opportunity to join the hotel team of Anantara The Marker Dublin Hotel Facilities Department (Maintenance) as Assistant Manager.Anantara The Marker Dublin Hotel is a Leading Hotel of the World and it is imperative that the candidate has the ability to deliver a high level of service in a confident and professional...

  • Facilities Manager

    6 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Job To take the lead in providing Facilities Management on the premises. Reporting to theContracts Manager you will assist and take ownership in providing facilities management &facilities related projects including moves management, space planning, administration, financialcontrol, logistics, H&S, energy management...

  • Facilities Engineer

    6 months ago

    Dublin, Ireland Johnson Controls Full time

    At Silent Aire, aJohnson Controlscompany, we specialize in designing, engineering, and manufacturing hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings like modular data centers and power room modules have earned the trust of top hyperscale cloud providers and data...

  • Facilities Assitant

    6 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Job Apleona are seeking a part-time Facilities Assistant (FA) based on client premises in Dublin 2, to facilitate the smooth running of the building. The FA would be reporting to Facilities Manager in relation to facilities operations. The FA has day to day responsibility for the FM services on site including those...

  • Facilities Coordinator

    6 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Job Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The facilities coordinator will work closely with an existing team headed up by a facilities manager to ensure the smooth running of the contract(s). Services include Facilities Management, Hard and Soft Services, Ad...

  • Facilities Coordinator

    6 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Position Title: Facilities Coordinator Location : Dublin, Ireland  Reporting to: Soft Services Lead/ GMP Lead Overall Purpose of the Job Accurately and efficiently manage and coordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team headed up by a...

  • Facilities Administrator

    6 months ago

    Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Position Title: Facilities Coordinator Location : Client Site Reporting to: Contract Manager Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of various FacilitiesManagement Contracts. The Facilities Coordinator will work closely with an existing team,headed up by a contracts manager, to ensure the...

  • Facilities Coordinator

    6 months ago

    Dublin, Ireland Bulgari Full time

    Position Day to day: Ensure a smooth running of the site day to day operations, including staff queries, reactive callouts, visitor & access control management, document controller, space planning, cleaning audits, ownership of site signage, catering for events and assisting with meeting/event organisation & set up. Assign day-to-day tasks to the...

  • Facilities Operational Manager of Hard Services

    4 days ago

    Dublin, Ireland Corecruitment Full time

    My client, a global leader in delivering integrated facilities and asset management solutions, need an Operational Facilities Manager to oversee building and asset management.Are you driven by a commitment to health and safety excellence? If so, this could be the perfect opportunity for you to join the team!Key ResponsibilitiesManage the lifecycle of...

  • Senior Facilities Manager

    3 months ago

    Dublin, Ireland Sodexo Full time

    Job Introduction Senior Facilities Manager  Up to 70,000 Euros Leopardstown, Dublin, Ireland  As a Senior Facilities Manager at Sodexo, Dublin, Ireland, you are also a dedicated professional and a strategic leader. Reporting to the Country FM Lead, you will manage Technical Services and Cluster Sites, ensuring service...

  • Facilities Manager

    5 months ago

    Dublin, Ireland Lidl in Deutschland Full time

    Summary From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl. With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset...

  • Facilities Assistant

    6 months ago

    Dublin, Ireland Jabil Careers Full time

    Job Description JOB SUMMARY Jabil EMS (Electronic Manufacturing Services) is seeking a self-motivated Facilities Assistant to join our Dublin 15 based team. The Facilities Assistant’s primary role is to ensure the efficient operation and day to day management of the reception and front of house services. As the first point of contact you...

  • Data Center Manager

    2 months ago

    Dublin, Ireland Elwood Roberts Full time

    Job: ENERGY CENTRE OPERATIONS MANAGER Location: Dublin 15, Ireland Salary: 100-120k (Along with bonus & full package) Type: Permanent Working arrangement: On Site Some on call is required outside standard hours We are looking for someone to run our energy centre within a large Data Centre group. You will oversee numerous large engines generating the power...

  • Workspace Technician

    2 weeks ago

    Dublin, Ireland Pareto Facilities Management Full time

    Job Title: Workspace TechnicianLocation: Dublin, IrelandHours: 40 hours per week (8:00AM – 5:00PM)Salary: €40,000 per annum About Us:The Workspace Technician role incorporates several Facilities Management tasks also and is a great gateway into Pareto FM & the Facilities Sector. At Pareto, we believe work should believe work should be fun, flexible, and...