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Purchasing Administrator

5 months ago

Dublin, Ireland Cpl Full time

Purchasing & Facilities Officer


Duties Include:

  • Negotiate with and purchase from suppliers on a daily basis
  • Handle a wide variety of administrative functions to support the Purchasing & Facilities department
  • Reconcile and authorize invoices on a daily basis whilst dealing with any queries/outstanding issues regarding suppliers
  • Work closely with Accounts Payable on the invoice payment process including the prepping of invoices, delivery dockets for approval etc
  • Manage key supplier/service accounts on a daily basis
  • Maintain files & produce interval reports to cover finance, uniforms & SAP areas
  • Manage hotel providers that support our European network to include daily issues, contracts etc
  • Monitoring of delivery dates, times of incoming / outgoing supplies and advise all personnel of arrival/departure of same
  • Dealing with internal customers
  • Monitor facilities, organising callouts and maintenance checks
  • Monitor and control archiving records for all departments
  • Apply Building facilities management to all relevant sites
  • Plan and organise weekly movement of stock to outstations
  • Maintain and update stock records and purchasing system
  • Maintain Uniform requirements for all training courses/bases etc throughout our European network
  • Reporting and communicating to management on problems which arise and suggest solutions on how to overcome them.
  • Accomplish other such duties as maybe reasonably directed by the Purchasing Manager.

Skills/Experience required:

  • Previous Purchasing experience desirable
  • Full driving license
  • Cost Consciousness
  • Proven Computer Skills including SAP, Excel & Word
  • Ability to work under tight deadlines effectively and efficiently
  • Good organisation skills and ability to work on own initiative
  • A Strong outgoing personality
  • Ability to communicate effectively by phone and in person with suppliers

Strong progression and competitive salary contact me today on shauna.feeny@cpl.ie