Project Administrator

6 months ago

Dublin, Ireland RWE AG Full time

RWE Renewables UK Management Ltd.
To start as soon as possible, full time, permanent
 

Within RWE Offshore Wind, the Document Management & Project Support team supports the development, planning and implementation of offshore wind projects in the global market. In this context, the Document Management & Project Support team is responsible for the administrative tasks in the project and in the line.

As a Project Administrator in the offshore wind area you are part of a versatile team and responsible for the entire office organization and communication. You will use your strong communication skills to organize all project and team members in an optimal way.

The Role & Responsibilities:

Independent organization and coordination of administrative tasks/office management in the departmentsAppointment management as well as preparation and follow-up of meetings (organization of conference rooms, compilation of documents, preparation of minutes, etc.)International correspondence with internal and external business partnersProfessional preparation and editing of presentations and documentsPlanning and coordination of business trips, travel, accommodation as well as settlement of travel expensesSupport and management of internal IT ordering processesCommercial activities (e.g. ordering office supplies, Raising and tracking purchase orders and team requisitioning).Creation and maintenance of requirementsProcessing of special tasks (e.g. project work and event planning) All aspects of general administration and secretarial duties.Contact management to include greeting guests, answering calls, and inter-department liaison.Handling and distribution of all incoming and outgoing correspondence.Maintaining the filing systemArranging travel, accommodation and conference roomsRaising and tracking purchase orders and team requisitioning.Co-ordinating meetings, drafting agendas and taking minutesArranging team conferences and workshops.Various ad-hoc duties that arise in terms of office administration.

Knowledge and Skills:

Commercial training and/or training as a foreign language correspondentProfessional experience in the assistance area as well as in project managementVery good knowledge of MS OfficeOrganizational skills with attention to detailAbove-average commitment and willingness to work hardIndependent, responsible and structured way of working as well as the ability to work in a teamConfident and self-assured demeanor within an international environmentHigh degree of social competenceKnowledge in the field of renewable energies is an advantageSAP knowledge desirableExcellent written and oral communication skills (English and German)Willingness to travel for specific tasksPrevious experience of providing administrative support to a large teamAble to demonstrate team working skills and good administrative abilities.Self-motivated 
 

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