Strategic Business Administrative support Ireland

1 month ago

Dublin, Ireland State Street Full time

Job Title: Vice President, Strategic Business Administrative support Ireland - Chief of Staff (COS)

Regulated Role: No

Employing Entity: State Street Fund Services Ireland Limited.

Division: Investor Services â Chief Commercial Office â CCO

Location: Ireland

City/ Office: DRQ

Budget Manager: Terri Dempsey â Country Head Ireland

Purpose of Role:

This role will report directly to the Ireland Country Head/CEO and plays a critical role in the daily management of all aspects of the Office of the CEO. The COS will be a strategic partner and advisor to the CEO.

The COS will act as the central point of coordination across the Ireland Leadership team and will be the conduit of key business and company information flow. The COS role will include strategic, operational, project and administrative responsibilities across for the CEO, and acts as a key influencer in enabling the CEOâs ability to execute on their priorities.

Main Responsibilities:

Role specifics:

The role is responsible for working with the Ireland Country Head to drive local strategy and growth plans across all products; build local brand and establish strong relationships with local regulators; improving employee engagement and building a culture of âOne State Streetâ.

At a high level, this includes:

CEO Agenda:

  • Align the strategic plan for Ireland with the Ireland Country head/CEO objectives and priorities and monitor the actionable items.

  • Coordinate projects/initiatives and commitments directly involving the CEOâs key priorities.

  • Elevate issues/challenges that could potentially impact the execution of business strategy and/or key initiatives.

  • Attend executive meetings to ensure the highest level of connectivity and contribute to the tactical priorities of the business. Provide follow up as needed ensuring all Ireland Country Head actions are completed.

  • Facilitate shared understanding of Ireland strategy & priorities across key stakeholders.

  • Drive development and production of Ireland Country and CEO business management scorecards.

  • Act as focal point for Ireland Facilities management and workplace of the future oversight.

  • Support the co-ordination and planning of external events.

Governance & Regulatory:

  • Serve as key member of the CEOâs leadership team.

  • Support the CEO Leadership team meetings, the quarterly strategy execution review process, and oversight of the annual strategy formulation process.

  • Own the execution and outcomes of key leadership meetings by managing agendas, developing decks, delivering pre-reads, and ensuring clear action items post-meeting.

  • Support the evidence and governance of the execution and discharge of the CEOâs responsibilities, e.g., Recording of delegation of responsibilities.

  • Act as representative / proxy for the CEO at necessary meetings/committees.

Engagement & Communication:

  • Develop and manage ongoing communications and follow-ups with key stakeholders, internal partners, and employees.

  • External branding â Use social media to develop brand and amplify State Street actions in Ireland.

  • Create, manage and provide appropriate preparation material for all CEO internal & external speaking engagements.

  • Partner with the Ireland Leadership Team to identify and drive an employee engagement agenda.

  • Employee Brand Management - drive employee engagement via communications, strategy (i.e., Vision/Purpose), Recognition, Empowerment, Feedback, Wellbeing, âCulture Activationâ, etc. Use

  • Partner closely with the CEOâs Executive Assistant â ensuring requested meetings are booked, time management is effective.

Managerial

  • Demonstrate the âRisk Excellenceâ culture by establishing the tone at the top, through personal accountability and ownership, education and awareness and reinforcing mechanisms.

  • Establish and nurture a culture of individual ownership of tasks to embed a clear individual sense of accountability into staff membersâ behaviour in performing their roles.

  • Ensure that the highest level of the Code of Conduct is displayed in your own and staff behaviour.

  •  Support the process to establish and monitor systems of control, delegated authority and escalation procedures so that the business complies with internal policies and external regulations can be managed effectively.

  • Support the governance of monitoring an effective delegation framework to ensure that tasks are performed by staff members with appropriate capacity and authority level (based on knowledge, skills and competence).

Escalation

Establish and monitor an effective oversight framework to ensure that issues are appropriately

Required Competencies -

  • Excellent organisational skills and attention to detail

  • Effective communication skills with the ability to become a trusted advisor to key stakeholders and build consensus in a large and complex organization.

  • Strategic and systematic thinker with the ability to execute.

  • Ability to proactively prioritise workload and manage own time effectively.

  • Professional individual with a collegiate working manner

  • Willingness to raise and address issues and support a rapidly growing business

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, weâre making our mark on the financial services industry. For more than two centuries, weâve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. Youâll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employeesâ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers

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