Executive Assistant – Mexico City, Mexico

3 weeks ago


Municipal District of Nenagh, Ireland Aviation Recruiting, LLC. Full time

PLEASE NOTE: Please do not apply if you require visa sponsorship. This position requires the candidate be able to work in the U.S. WITHOUT the need for visa sponsorship

This is a full time/direct hire position offering a competitive salary with full benefits package.

Title of Position: Executive Assistant

Employment Location: Mexico City, Mexico – this is an in-office position (NOT REMOTE)

Company Description:

The employer leads the way in global aviation services, combining unparalleled industry expertise with a vast international network. Specializing in aircraft acquisition and sales, the company is committed to building lasting partnerships across the globe. With over 13 years of operation, the company's team of 35 aviation professionals brings more than 300 years of combined experience to every client interaction, ensuring that the clients' interests come first in every transaction.

Job Responsibilities:

  • Provide high-level executive administrative support.
  • Manage expense reports, including Amex receipt gathering and reporting to accounting.
  • Oversee travel itinerary management, including airline and hotel bookings.
  • Prepare weekly and next-day itineraries and review meetings.
  • Print spreadsheets and collect notes and comments.
  • Complete documents, such as Asad's roll-up form.
  • Organize meetings, schedule, and send reminders.
  • Sort and categorize read emails.
  • Log emails in Salesforce under the relevant Opportunity, Lead, or Account.
  • Update Executive's Salesforce leads and opportunities.
  • Conduct weekly reviews of Salesforce opportunities and leads for the company.
  • Create presentations in Excel and PowerPoint.
  • Assist with visa applications for international travel.
  • Ensure documents are valid or renewed (passports, crew cards, visas, etc.).
  • Provide executive administrative assistance and support.
  • Demonstrate excellent organizational and time-management skills.
  • Proficiency in MS Office and other relevant software.
  • Experience in the aviation industry (preferred).
Contact Information:
  • Call: (904) 264-0097
  • Fax: (904) 264-0230

Address:
Aviation Recruiting, Inc.
1845 Town Center Boulevard, Suite 350
Fleming Island, FL 32003

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