Executive Assistant to the CEO – Idaho

3 weeks ago


Municipal District of Nenagh, Ireland Aviation Recruiting, LLC. Full time

PLEASE NOTE: Please do not apply if you require visa sponsorship. This position requires the candidate be able to work in the U.S. WITHOUT the need for visa sponsorship

This is a full time/direct hire position offering a competitive salary with full benefits package.

Title of Position: Executive Assistant to the CEO

Employment Location: Coeur d'Alene, ID (or Spokane) – this is an in-office position (NOT REMOTE)

Company Description

The employer leads the way in global aviation services, combining unparalleled industry expertise with a vast international network. Specializing in aircraft acquisition and sales, the company is committed to building lasting partnerships across the globe. With over 13 years of operation, the company's team of 35 aviation professionals brings more than 300 years of combined experience to every client interaction, ensuring that the clients' interests come first in every transaction.

The employer is seeking a full-time Executive Assistant to support the company's CEO. This role requires working in person at their office in Hayden, Idaho. The ideal candidate will provide high-level executive administrative support and handle a wide range of responsibilities with professionalism, confidentiality, and excellent organizational skills.

Required experience is as follows:

  1. Min. of 3 years prior experience as an Executive Assistant to a C-level company officer
  2. Expense reports, including Amex receipt gathering and reporting to accounting
  3. Travel itinerary management, including airline, hotel, gym locations
  4. Weekly and next-day itinerary preparation and meeting review
  5. Printing spreadsheets, collecting notes and comments
  6. Completing documents, such as Asad's roll-up form
  7. Organizing meetings, scheduling, and sending reminders
  8. Sorting read emails and categorizing them
  9. Logging emails in Salesforce under the relevant Opportunity, Lead, or Account
  10. Updating CEO's Salesforce leads and opportunities
  11. Weekly review of Salesforce opportunities and leads for the company
  12. Creating presentations in Excel and PowerPoint
  13. Visa applications for international travel
  14. Ensuring documents are valid or renewed (passports, crew cards, visas, etc.)
  15. Providing executive administrative assistance and support
  16. Managing expense reports
  17. Administrative assistance expertise
  18. Excellent organizational and time-management skills
  19. Proficiency in MS Office and other relevant software
  20. Experience in the aviation industry (preferred)

Location: Idaho, United States

Categories: Executive

Contact Information

Call: (904) 264-0097

Fax: (904) 264-0230

Address:
Aviation Recruiting, Inc.
1845 Town Center Boulevard, Suite 350
Fleming Island, FL 32003

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