General Administrator
2 weeks ago
An administrative role providing support to the HR Department with the responsibility for maintaining employee files, drafting company correspondence, compiling data for the purpose of maintaining employee records while generating various reports.
Core Responsibilities
- General administration duties such as drafting correspondence, managing employee files, creating electronic folders and maintaining spreadsheets, amongst other tasks.
- Entering data into the Time Management Systems to include employee details & absences.
- Monitor and action notifications as generated from the TMS system.
- TMS reporting & coordination of hours due for payment on a weekly basis.
- Continuous maintenance of internal departmental documents.
- Manage medical appointments with Company doctors & associated parties.
- Assist the wider team with general day to day tasks.
- Reception cover for breaks when required.
- Ad hoc duties as required by the wider team.
- Any other duties as deemed necessary for the efficiency of the business.
- Leaving cert; 2+ years' experience in an administrative role in a fast-paced office environment.
- Proficient in Microsoft Office.
- Excellent communication skills, both written and verbal, with fluent English.
- Conscientious with a strong attention to detail.
- Discretion with the ability to maintain confidentiality & comply with Data Protection & GDPR regulations.
- Proven experience of working with databases and systems to include both inputting and extracting information.
- Flexible and willing to work in a constantly changing environment as the Company grows.
- Ability to read, analyse and present information in a clear and concise manner.
- Capable of prioritising tasks with the ability to manage multiple tasks simultaneously.
- Highly organised with the ability to meet strict deadlines.
- Positive, professional and outgoing demeanour.
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