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Site Administrator

1 month ago

Dublin, Ireland CJK Electrical Ltd Full time

Site Administrator

Full-Time Site Administrators – Various Locations

As a Site Administrator, you will be required to work within a team involved in various projects. You will be responsible for assisting the team with tasks detailed below. The role will help you gain valuable experience working within a vibrant team environment across a diverse range of Electrical & Mechanical based projects. You will be based on site and not in our head office.

Essential Duties and Responsibilities

  • General Site Administration duties - Filing, typing, photocopying, organising couriers, emailing, arranging deliveries, personnel/visitor access to site, etc.
  • Arrange meetings & conferences on site.
  • Co-ordinate the production of relevant business reports, meeting minutes, etc.
  • Good knowledge of Accounts administration.
  • Database and Document Management System maintenance.
  • Assisting on various projects, whilst maintaining the Project Files on site.
  • Organise and maintain Training requirements, to ensure ongoing compliance.
  • Assist with procurement and ordering on projects.
  • Collating information for BCAR 2014 & Technical Submittals, as required.
  • Use of Time Keeping Software to track when operatives are working on site.
  • Collating information for inclusion in O&M manuals.
  • High level of personal integrity consistent with CJK Engineering goals.
  • Working with various teams across site.
  • Running reports and drafting meeting minutes.
  • Drafting letters and completing forms for employees.
  • Processing of O&M Manuals.

Knowledge and Skills

  • Excellent PC literacy – advanced working knowledge of MS Excel, PowerPoint, Word, and Outlook.
  • Strong verbal and written communication, presentation, facilitation, and diplomacy skills.
  • Strong Administration experience, with ability to multitask and work under pressure.
  • Ability to work well alone as well as part of a team.
  • Proactive with the ability to work under own initiative.
  • Previous experience in an administrative role would be desirable.
  • Enthusiastic and flexible, with pride in the quality and presentation of work.
  • Excellent telephone manner and communication skills.

Desirable

  • Experience in the construction or engineering industry.
  • Experience working as a Site Administrator is desirable.

Full-time position. Salary is dependent on experience. Position based on site. Working time approx. 39 hours per week.

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