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Guest Relations Assistant

4 weeks ago

Dublin, Ireland TN Ireland Full time

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Guest Relations Assistant - Receptionist, Dublin

Client: Anantara

Location: Dublin, Ireland

Job Category: Other

EU work permit required: Yes

Job Reference: e701898630d3

Job Views: 84

Posted: 21.01.2025

Expiry Date: 07.03.2025

Job Description:

Job Description

In this role you are a key ambassador for the hotel and the brand, and will work to create one of the most powerful first impressions for our guests. You will have a friendly and outgoing personality, and a genuine interest in meeting and taking care of guests from all over the world. You will be an information provider, hotel representative, and guest relations agent, all of which needs to be portrayed with utmost politeness, efficiency, and friendliness. Additionally, you will monitor daily guest arrivals, ensuring all reservations are honored, requests are carried out and realistic expectations are met. You must remain up-to-date with current knowledge about all the hotel products, services and facilities including room types and rates, food and beverage outlets and promotions, spa and health club offerings. You will ensure that you and the team are fully compliant with all brand standards and Front Office Standard Operating Procedures. You will ensure that all guests are enjoying a positive and memorable experience.

Qualifications

• Previous experience in Front Office or Guest Services
• Good Communication skills
• Experience with Front Office Systems
• Good English skills, both written and spoken

Additional Information

  • To ensure the hotel achieves the Leading Hotels of the World Quality Assurance targets and that the highest standards of luxury and quality are delivered consistently to our guests.
  • To have an understanding of the Hotel’s Vision & Mission statement as communicated to the team.
  • To ensure that areas of responsibility are clean and well maintained and cleaning checklists are adhered to.
  • To ensure that the ambience in departments (lights, music and temperature) are controlled.
  • To be vigilant throughout the Hotel to promote security.
  • To have strong product knowledge of all areas of the hotel.
  • To accept a flexible work schedule necessary for uninterrupted service to Hotel guests and to maintain flexibility within teams.
  • To provide support where necessary in other areas of the Hotel.
  • To comply with the hotel’s cash handling procedure.

People

  • To attend appraisal reviews when requested by Head of Department.
  • To understand and comply with the hotel’s employee handbook.
  • To attend monthly departmental meetings/General Team Meetings, ECCM when required.
  • To adhere to the hotel’s grooming procedures.
  • To clock in and out of the Timepoint at the start and finish of each shift and for breaks. To inform your manager if you did not receive your break entitlement.

Specific Duties

  • To carry out all duties in line with departmental Standards Manual (Leading Quality Assurance).
  • Provide a channel for communication within the hotel to effectively deal with all telephone and email enquiries in a professional and courteous manner.
  • To be fully aware of any menu updates, hotel promotions, corporate promotions or specials.
  • To be knowledgeable and informed about the introduction of products.
  • To carry out cleaning as required.
  • To liaise with other departments to ensure that all guest requests are attended to efficiently.
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