Corporate Secretariat Services Senior Officer

2 weeks ago

Dublin, Dublin City, Ireland M&T Bank Full time

Overview:

Ensures ongoing statutory, legal, and transactional/contractual obligations are fulfilled for Ireland and other jurisdiction registered companies. Manages, monitors, and actions governance and corporate services obligations of assigned portfolio of companies. Maintains system database entries and handles registered office and usual corporate administration duties as well as provides general administration support to higher management.

Primary Responsibilities:

Manage, monitor, and act upon statutory and transaction obligations of securitisation and structured finance deals and client groups. Serve as the primary point of contact for portfolio of clients regarding company secretarial matters. Develop, review, and manage Company Statutory Registers and update database records for critical dates, procedures, and contact details. Work with external and internal parties to ensure fulfilment of statutory and transaction obligations of managed companies to ensure ongoing compliance. Maintain internal trackers and spreadsheets including directorships lists for internal directors. Provide training to team members on key company secretarial obligations and deadlines.  Review and ensure diligent inclusion of comments and correct information in company financial statements. Prepare minutes, certificates, agreements, and other documentation required in our role as corporate administrator. Ensure compliance with transactional routines and obligations in terms of the activities of the companies. Ensure effective completion of client transactions to include preparation of necessary corporate documents, attend to statutory filings, review of constitutional documents, and Summary Approval procedures. Assist with drafting and review of annual reports in conjunction with special purpose vehicle accountants and advisors. Draft other company materials including announcements and statutory filings as appropriate. Attend company meetings and meetings with external parties as required. Provide registered office duties. Maintain awareness of current industry issues. Complete wind-up and liquidation of companies. Arrange for and supervise Share Trust compliance and Trust terminations within assigned portfolio. May be required to provide supervision of junior colleagues for administrative tasks and review uncomplex minutes of meetings and stand-alone legal documentation. May be required to prepare bespoke minutes without the use of a template. Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. Promote an environment that supports diversity and reflects the M&T Bank brand. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned.

Scope of Responsibilities:

This position will serve as the senior Corporate Secretariat officer in Ireland. 

Supervisory/Managerial Responsibilities:

No supervisory responsibilities.

Education and Experience Required:

Minimum of 6 years' higher education and/or work experience, including a minimum of 4 years' experience in Corporate Services and Structured Finance Previous relevant experience in administration and management of Irish legal entities in a professional services firm. Proficient in the use of personal computers including word processing, spreadsheet, presentations and industry-specific software Comprehensive knowledge of Ireland company law Strong client service skills Prior experience meeting deadlines Ability to prioritize workload effectively and follow through tasks to completion Strong verbal and written communication skills Ability to work on own initiative ICSA (Chartered Governance Institute UK and Ireland) Qualification

Education and Experience Preferred:

Minimum 3 years' relevant experience in administration and management of Irish legal entities in a professional services firm.

Physical Requirements:

Location

Dublin, Ireland

  • Administrator Corporate Services

    5 days ago

    Dublin, Dublin City, Ireland Eden Recruitment Full time

    We are currently hiring for an Administrator Board Secretariate to join our public sector client based in Dublin 09 on a full-time contract role for 6 months- with the possibility of extension or permanency. The role will be hybrid with 3 days onsite from the client's office in Santry. The candidate will report to the Director of Strategy and Corporate...

  • Administrative Assistant, Corporate Secretariat

    3 weeks ago

    Dublin, Dublin City, Ireland Experian Health Full time

    Administrative Assistant, Corporate Secretariat & BoardFull-timeEmployee Status: RegularRole Type: HybridDepartment: Administration & Office SupportSchedule: Full TimeExperian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify...

  • Associate Programme 2025

    2 weeks ago

    Dublin, Dublin City, Ireland National Treasury Management Agency Full time

    Career Opportunities: Associate Programme 2025 (Agency Secretariat) (5341)Necessary arrangements can be made at the interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please email Recruitment@ntma.ieJob Title: Associate - Agency...

  • Associate Programme 2025

    3 weeks ago

    Dublin, Dublin City, Ireland National Treasury Management Agency Full time

    Career Opportunities: Associate Programme 2025 (Agency Secretariat) (5341)Necessary arrangements can be made at the interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please email Recruitment@ntma.ieJob Title: Associate - Agency...

  • Secretariat Analyst

    6 days ago

    Dublin, Dublin City, Ireland Gas Networks Ireland Full time

    Gas Networks Ireland operates and maintains Ireland's €3bn, 14,725km national gas network, which is considered one of the safest and most modern renewables-ready gas networks in the world.Almost 725,000 Irish homes and businesses trust Ireland's gas network to provide efficient and reliable energy to meet their heating, cooking, manufacturing and transport...

  • Support Officer

    2 weeks ago

    Dublin, Dublin City, Ireland Cpl Full time

    We are delighted to announce that our client the Charites Regulator are currently recruiting for a Support Officer - Corporate Affairs. Role profile A Support Officer makes a valuable contribution to the work of the Charities Regulator and will be working in a dynamic and interactive environment. The current vacancy sits within the Corporate...

  • Corporate Secretarial Senior Officer

    2 weeks ago

    Dublin, Dublin City, Ireland Alter Domus Full time

    ABOUT US  We are Alter Domus. Meaning "The Other House" in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.  With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...

  • Administrator, Dublin 9

    2 weeks ago

    Dublin, Dublin City, Ireland CPL Full time

    Administrator - Dublin 9 Based - Immed Start- Temp contract 6 months with strong likelihood of extension/perm- €20.33 per hour- Based in Santry, Dublin 9- Hybrid 2-3 days onsiteThe Administrator role will provide administrative support to the Director of Strategy and Corporate Services in all aspects of the functions of the Corporate Services...

  • Senior Corporate Secretariate

    2 weeks ago

    Dublin, Dublin City, Ireland MUFG Investor Services Full time

    Company Description What's in it for you to join MUFG Investor Services? Take a look at our careers site and you'll find everything you'd expect from a career with the fastest-growing business at one of the world's largest financial groups. Now take another look. Because it's how we defy expectations that really defines us. You'll feel that difference...

  • Private Secretary

    3 weeks ago

    Dublin, Dublin City, Ireland The Ombudsman for Children's Office Full time

    Ombudsman for Children Office - Private Secretary & Governance Support to the Ombudsman for ChildrenSigmar Recruitment is working in conjunction with the Ombudsman for Children Office (OCO) to recruit a Private Secretary and Governance Support to the Ombudsman for Children, who will work closely with the Ombudsman for Children to assist with scheduling and...

  • Financial Services Corporate Tax Senior Manager

    2 weeks ago

    Dublin, Dublin City, Ireland REACH INTERNATIONAL INC Full time

    Financial Services Corporate Tax Senior Manager - Dublin, IrelandDublin, Ireland | Permanent | Excellent PackageThe CompanyReach International is working with this Global Accountancy firm to appoint a Corporate Tax Senior Manager to join their Financial Services team in Dublin.The Role- Manage the delivery of tax projects- Contribute to winning new work...

  • Senior Security Engineer, Corporate Services Security, Corporate Services Security

    5 days ago

    Dublin, Dublin City, Ireland Amazon Full time

    Senior Security Engineer, Corporate Services Security, Corporate Services SecurityJob ID: 2874213 | Amazon Data Services Ireland LimitedCorporate Services Security (CPSS) is the Amazon security team aligned with Finance & Global Business Services (FGBS), People eXperience & Technology (PXT), Legal and Global Communications and Community Impact (GCCI)...

  • Senior Security Engineer, Corporate Services Security, Corporate Services Security

    3 weeks ago

    Dublin, Dublin City, Ireland Amazon Full time

    Senior Security Engineer, Corporate Services SecurityJob ID: 2874213 | Amazon Data Services Ireland LimitedCorporate Services Security (CPSS) is the Amazon security team aligned with Finance & Global Business Services (FGBS), People eXperience & Technology (PXT), Legal and Global Communications and Community Impact (GCCI) business units.Our Mission is to...

  • Senior Security Engineer, Corporate Services Security, Corporate Services Security

    1 week ago

    Dublin, Dublin City, Ireland Amazon Full time

    Senior Security Engineer, Corporate Services SecurityJob ID: 2874213 | Amazon Data Services Ireland LimitedCorporate Services Security (CPSS) is the Amazon security team aligned with Finance & Global Business Services (FGBS), People eXperience & Technology (PXT), Legal and Global Communications and Community Impact (GCCI) business units.Our Mission is to...

  • Head of Corporate Services

    4 days ago

    Dublin, Dublin City, Ireland National Transport Authority NTA Full time

    Duties and Responsibilities The key duties and responsibilities of the Head of Corporate Services will be to: Provide corporate leadership in the management and delivery of corporate support services to enable the Authority to carry out its strategic mandate in line with its Statement of Strategy; Manage multiple projects and tasks in a multidisciplinary...

  • Financial Services Corporate Tax Seniors 2/27/2025 A

    3 weeks ago

    Dublin, Dublin City, Ireland REACH INTERNATIONAL INC Full time

    Dublin, Ireland | Permanent | Excellent PackageThe CompanyReach International is working with this Global Accountancy firm to recruit Financial Services Tax Seniors for their office in Dublin, Ireland, across Banking, Asset Management, Insurance and Aviation Finance clients.The Role- Work on Corporate and International Tax compliance & advisory matters...

  • Senior Associate Corporate

    3 weeks ago

    Dublin, Dublin City, Ireland Flynn O'Driscoll, Business Lawyers Full time

    We have an exciting new opportunity for a Senior Associate to join Flynn O'Driscoll LLP. Flynn O'Driscoll LLP has an excellent opportunity for a Senior Associate with experience in corporate law. Applications are invited from solicitors at associate level with a minimum of 5 years' experience. The role will be within the firm's growing corporate group out...

  • Financial Services Corporate Tax Managers

    3 weeks ago

    Dublin, Dublin City, Ireland REACH INTERNATIONAL INC Full time

    Financial Services Corporate Tax Managers - Dublin, Ireland - Reach International GroupFinancial Services Corporate Tax Managers - Dublin, IrelandJob DetailsDublin, Ireland | Permanent | Excellent PackageThe CompanyReach International is working with this Global Accountancy firm to recruit Financial Services Tax Managers for their office in Dublin, Ireland,...

  • Senior Corporate Recovery

    5 days ago

    Dublin, Dublin City, Ireland Clarity Search Partners Full time

    Senior Corporate Recovery | Top 10 Firm | Dublin CityOur client is a leading firm operating across the UK, Ireland and the Nordics with over 6,500 employees and more than 100 offices in the UK and Ireland alone. As a result of their significant growth, they are now seeking a Senior for their Corporate Recovery team.As the successful candidate, you will work...

  • Vacancy for Open Research Support Officer, National Open Research Forum

    6 days ago

    Dublin, Dublin City, Ireland Digital Preservation Coalition Full time

    Vacancy for Open Research Support Officer, National Open Research Forum (NORF) at the Digital Repository of Ireland (DRI)Date: 18 December 2024Location: IrelandType: Fixed TermApplications are invited for the position of Open Research Support Officer, National Open Research Forum (NORF), as part of the Digital Repository of Ireland (DRI) team, located at the...