Project Administrator

2 weeks ago

Dublin, Dublin City, Ireland NRL Full time
NRL are seeking an experienced Project Administrator / Document Controller to support ongoing Operations at the Dublin Tunnel. This role is initially a 12 month contract, available on a hybrid working basis.

The role involves being an integral member of a compact central team, leveraging expertise from various fields as needed. The candidate should possess project administration experience, preferably within the sectors of highways, transport, or construction. The role requires the ability to operate efficiently with minimal oversight, possess superior written communication abilities, and understand document management practices. The role entails collaboration with Contractors, Clients, and Internal Teams.

Principal Duties: The Project Administrator will assist the Commission Manager in providing services to the client(s).
Key Responsibilities:
  • Oversee and refine the information produced by the Commission Team, including managing all reports and briefing notes.
  • Supervise and regulate the data received from the Operators, with responsibilities encompassing:
    • Managing critical documents through a shared drive.
    • Overseeing project controls and documentation.
    • Handling the submission and monitoring of project documents such as Task Orders, Reports, Letters, etc.
    • Ensuring timely follow-ups on deliverables and addressing delays with the Commission Manager.
    • Coordinating weekly timesheets.
    • Performing general administrative tasks like filing and reporting.
    • Participating in project meetings, documenting actions, and preparing meeting notes.
    • Creating reports and presentations for internal and external distribution.
    • Assembling dashboards and coordinating contributions to meet deadlines.
    • Maintaining up-to-date knowledge of project documentation status and reporting internally.
    • Aiding the Commission Manager in contract management and progress reporting.
    • Drafting communications for contractors.
    • Engaging with other teams, the broader business, and key stakeholders.
    • Managing daily administrative tasks and ensuring internal processes are current and effective.
    • Continuously striving to enhance operations, reduce turnaround times, streamline workflows, and collaborate to deliver exceptional customer service.
Cooperation and Communication: The appointee must foster positive relationships with the internal team, support groups, the client, and O & M Contractors through satisfactory job performance.
Qualifications and Experience: Candidates must have:
  • A minimum Level 6 qualification as recognized by the National Framework of Qualifications/Quality or equivalent, plus five years of postgraduate experience in their field.
Languages: Proficiency in written and spoken English is required.
Key Skills: The candidate must:
  • Hold a Full Driving License.
  • Be a collaborative team member.
  • Be analytical, numerate, and driven.
  • Have excellent communication skills, both written and verbal.
  • Be able to prioritize tasks, meet deadlines, and work independently.
  • Show initiative in workload management.
  • Possess strong interpersonal abilities.
  • Have relevant project administration experience, ideally in a multidisciplinary setting.
  • Be well-versed in Microsoft applications, especially Project, Excel, and Word.
The NRL Group connect global engineering companies with the right people to bring their projects to life. Supporting contracting companies with their energy transition plans and working with our clients to build a cleaner, greener future.

We welcome applications from every walk of life and are committed to driving diversity within the industries we support, as a certified Inclusive Recruiter and armed forces friendly employer. We're committed to making online job searches safe, you can find out more by searching for JobsAware.
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