Legal Administrator New

2 weeks ago

Dublin, Dublin City, Ireland CPL Full time

The Land Development Agency (LDA) is a key commercial public body, whose purpose is to maximise the supply of affordable and social homes on public lands and other lands in a financially sustainable manner, supporting the creation of thriving communities and delivering ongoing positive and social impact.


The LDA is underpinned by a positive, collegiate, 'can do' culture based on our core values of Integrity, Results, Collaboration, Sustainability and Innovation.

Our team is around 160 people and growing rapidly.

The LDA is currently working on direct delivery projects, and has commenced construction on various state sourced lands. It also continues to collaborate with local authorities and the private sector to deliver homes.

Additionally, the LDA is working on large-scale longer-term strategic areas by master-planning and bringing forward planning applications in locations such as Limerick Colbert Quarter.


Summary:


This is a key position within the LDA Legal business unit, reporting directly to the head of the legal function.


The successful candidate would be working with all of the other internal business units; and would be liaising directly with external law firms in terms of monthly reporting; billing cycles and performance management.

The role combines the administration aspect of legal work, finance and billing, corporate governance, data management, processes and procedures.


The role would suit someone who likes a fast-paced dynamic role who takes ownership for their own workload, is assertive and uses initiative to continually improve ways of working.

LDA Legal Team


The LDA Legal team currently counts seven solicitors and one legal executive, with plans to add an additional 2 team members in the short-term.

The successful candidate would report directly to the head of the LDA Legal function.


The finance and billing aspects of the role would be guided by the Legal Executive on a day-to-day basis, at the outset.


Essential Duties and Responsibilities:

  • Manage the monthly reporting and billings cycles with the external panel law firms; and act as the liaison with LDA Finance and other business units in terms of legal fees and costs.
  • Liaising with other business units in terms of their requirements for legal services.
  • Compiling and creating reports to the Executive Management Team (EMT) and Board committees, as required.
  • Assist with record-keeping, and internal audit of the LDA Legal business unit.
  • Administering the legal team meetings, collating actions, updates and KPIs.
  • Other ad hoc administrative and governance duties as assigned.
  • Co-ordinate and maintain the standard operating procedures the LDA Legal function, including liaising with IT and finance systems, and data management.

Requirements:

  • A third-level qualification in business, management or a related field.
  • At least - 3 years' experience in a similar role.
  • Excellent interpersonal skills with the ability to work effectively with staff at all levels of the organisation.
  • Ability to work on own initiative with a sound decision making ability.
  • Strong attention to detail with excellent organisational and administrative skills.
  • Ability to manage multiple projects in a timely manner.
  • Strong competence in Microsoft Office programs.

To apply:
The Land Development Agency (LDA) is an equal opportunities employer. We are committed to promote and support a diverse and inclusive workforce, and we endeavour to provide reasonable accommodation.

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