Office Manager

3 weeks ago

Dublin, Dublin City, Ireland OASIS Group Full time

OASIS Group is the largest privately-owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month.Since forming in 1999 we have grown steadily, and we now employ over 1,700 Team Members across six countries.Together we support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres.As our clients' single source partner for infor

OASIS Group is the largest privately-owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month.Since forming in 1999 we have grown steadily, and we now employ over 1,700 Team Members across six countries.Together we support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres.As our clients' single source partner for infor Show more

Skills and attributes
  • Office Administration
  • Strong Attention to Detail
  • Strong Work Ethic
  • Experience dealing with suppliers
Description

The Role

Key Responsibilities:

  • Covering the reception desk as the first point of contact for all visitors and Team Members and responsible for ensuring Reception processes are adhered to and necessary cover is identified as required for exceptional meetings (Board meetings, Trainings days for example).
  • First point of contact for staff and troubleshooting of all Facilities related issues.
  • Management of day-to-day tasks within the Swords office:
  • Completing all office checks and compliance related testing (emergency lighting tests, fire door checks etc.) in accordance with specified timelines. Reporting and management of any issues that may arise as a result of these checks.
  • Management and maintenance of all office supplies for the Swords office ensuring maximum value for money. Including:
  • Stationery and office equipment.
  • Coordination of Shared Services Office catering.
  • Management of meeting room bookings through centralised system.
  • Allocate seating/offices for visiting team members.
  • Managing and issuing car park/access control passes/key holding.
  • Process courier requests.
  • Retrieving centralised post and internal distribution.
  • Franking post for external distribution.
  • Providing training on office systems.
  • Champion clear desk policy and support staff where necessary.
  • Maintain and review accident books, making changes when necessary.
  • Management of visiting FM service providers.
  • ESG lead for Support Services and contribute to ESG strategy.
  • H&S committee member.
  • Fire Warden for site.
  • Support as point of contact for Group Property and Facilities as / when required.
  • Back up First line Point of Contact for Group Facilities issues.
  • Managing local contractors and suppliers to ensure smooth, efficient, and timely delivery of services including supplier performance audits and reviews.
  • Assist in managing the facilities central email inbox and manage the facilities shared folder, documentation, and files to ensure information is stored correctly and easily accessed.
  • Shared responsibility for a PO management system; ensuring POs and invoices are raised and tracked correctly.

Candidate Requirements

  • Previous purchasing and office administration experience in a busy environment.
  • Experience of working in a busy office/business environment, along with facilities or office supervision responsibility.
  • A good understanding of Office Management and Real Estate.
  • Previous experience of dealing with suppliers is required.
  • Working towards or formal office/facilities management qualification or equivalent is desirable.
  • Dependable and flexible and can work in a reactive and ever-changing environment.
  • Organisation skills; are self-motivated and able to prioritise and managing conflicting needs of the business.
  • Strong work ethic, sense of responsibility and confidentiality.
  • The ability to work both independently and as part of team.
  • Detailed orientated.
  • Excellent people skills - ability to development and maintain relationships.
  • Strong communication skills (verbal and written) with a professional and confident manner, including persuasion and negotiation.
  • Understanding of buildings management and maintenance.
  • Detailed orientated both for written and numerical work.
  • Flexible approach to changing circumstances with a willingness to take on new tasks.
  • Experience with Customer Service and stakeholder management - including managing expectations of senior-level partners regarding difficult or sensitive issues.
  • Adhere to all company policies and complete all mandatory training modules.
  • Embrace and promote all three parts of OASIS's Vision: Purpose; Core Values; and Mission.

The Company is required by law (Immigration Act 2016) to have proof of right to work in the UK, prior to commencement of employment.

The Company is required to conduct a background screening check as set out by the British Standards Institution BS7858 prior to commencement of employment.

OASIS is an equal opportunities employer.

The Company confirm that our legitimate interests comply with GDPR and data protection.

When we require external assistance with our vacancies, we will reach out to our PSL supply chain.

Please be aware that we operate a very strict PSL policy with close relationships with our suppliers and cannot respond to agencies outside of the PSL.

Please do not contact individual hiring managers.

Paid Time-Off for Vacation and Sick Days

OASIS Group is an Equal Opportunity Employer

#J-18808-Ljbffr

  • Office/Hub Manager, Invest Northern Ireland Dublin Hub

    2 weeks ago

    Dublin, Dublin City, Ireland Foreign, Commonwealth & Development Office Full time

    The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual...

  • Clerical Officer Grade IV

    3 weeks ago

    Dublin, Dublin City, Ireland Cpl Resources - Office Support Full time

    Administrative Officer (Grade IV) Position in TallaghtRESPONSIBILITIES:Ensure efficient secretarial, telephone, and administrative serviceManage, compose, and type correspondence, reports, minutes, and memorandaScreen and forward telephone calls and messages promptlyHandle incoming/outgoing mail and internal mail transferPrepare documentation, reports, and...

  • Project Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Cpl Resources - Office Support Full time

    Job Description: Manage and issue work parking permits Manage company leavers and handle old permits Liaise with external stakeholders Work closely with internal stakeholders Complete reports and compile data for an internal IT system upgrade Collaborate with the project management team to develop a new in-house dashboard Requirements: Previous experience...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland HUNTER MASON CONSULTING LIMITED Full time

    Job Title: Office Manager My client seeking an experienced and organised Office Manager to oversee the administrative operations of our construction company in Dublin, Ireland.The successful candidate will be responsible for managing the day-to-day operations of the office, providing administrative support to the management team, and ensuring the smooth...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Elk Recruitment Full time

    Role: Office ManagerLocation: Dublin, IrelandSalary: Negotiable DOEOur client are seeking an experienced and organised Office Manager to oversee the administrative operations of their construction company in Dublin, Ireland. The successful candidate will be responsible for managing the day-to-day operations of the office, providing administrative support to...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland HUNTER MASON CONSULTING LIMITED Full time

    Job Title: Office Manager My client seeking an experienced and organised Office Manager to oversee the administrative operations of our construction company in Dublin, Ireland. The successful candidate will be responsible for managing the day-to-day operations of the office, providing administrative support to the management team, and ensuring the smooth...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland 2K Full time

    Who We Are:2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO). Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K's portfolio of...

  • Office Manager

    1 month ago

    Dublin, Dublin City, Ireland 2K Full time

    Who We Are:2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO). Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K's portfolio of...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    I am currently seeking an Office Manager for our client who are a global leader of innovation. This is a permanent position based in Athlone with great potential for growth and progression within the company.The Office Manager is responsible for ensuring the smooth running of the office on a day-to-day basis. This role involves managing administrative tasks,...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Sotheby's Full time

    We are in search of an office manager for our Dublin location to take care of administrative tasks, shipping coordination, and client liaising responsibilities. RESPONSIBILITIES Manage the office and handle general administrative tasks Respond to and direct incoming and outgoing communication, distribute mail and packages Welcome and direct clients...

  • Office Manager

    1 month ago

    Dublin, Dublin City, Ireland OpenAI Full time

    Develop and implement workplace operations programs Establish and manage a food program for the office Build and maintain relationships with our landlord and other key stakeholders Manage Health and Safety in our Dublin office (working with our external consultants) Be responsible for onboarding new joiners to the Dublin office, working closely with HR &...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Sotheby's group Full time

    THE ROLEWe are looking for an office manager in our Dublin office to handle administrative tasks, shipping coordination, and client liaising duties.RESPONSIBLITIESOffice Management and general administration of the officeAnswer and direct incoming and outgoing communication (phone calls, e-mail (general inbox) and mail) and distribute incoming mail and...

  • Office Manager

    1 week ago

    Dublin, Dublin City, Ireland Coloplast AS Full time

    This multifaceted role encompasses office management, marketing support, and event organisation, making it ideal for a versatile individual. Are you a proactive, organised and detail-oriented professional looking to join a dynamic team? We are seeking an Office Manager/Marketing Assistant to ensure our office runs smoothly and support all functions across...

  • Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Elevate Partners Full time

    On behalf of an architectural firm in Dublin City Centre, we are looking to hire an Office Manager. The ideal candidate will have strong administrative skills, experience in accounts payable, payroll processing, and invoicing, as well as proficiency in Excel.Responsibilities Include:Primary Duties: Manage invoicing, payroll processing, and accounts payable,...

  • HR Administrator Required For Busy Office in D8

    3 weeks ago

    Dublin, Dublin City, Ireland Cpl Resources - Office Support Full time

    Main Responsibilities:Completion of administrative tasks related to new employees, departing employees, and promotionsHandling time entry inquiriesSupporting managers with human resources processing issues on a national levelManagement of a shared email inboxAddressing internal HR questionsCommunicating with external service providersPayroll and personnel...

  • Office Manager New

    3 weeks ago

    Dublin, Dublin City, Ireland CPL Full time

    My client, a leader in the online gaming industry, is looking to hire an Office Manager to join their team. You will play a pivotal role in ensuring the smooth operation of the office. This role requires a proactive and personable individual who excels at administration tasks and building strong relationships.Office Management Working with the Dublin...

  • Cash Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland EUROSPAR Ireland Full time

    GlennonEUROSPAR Group is seeking a dedicated Full-Time Cash Office Manager to join their exceptional team at EUROSPAR Ballymun.Role:To ensure efficient and professional operations of the cash office following Company standards. Responsible for compiling store reports and handling store administration to support the store manager.Job Description:Balancing...

  • Front Office Manager

    3 weeks ago

    Dublin, Dublin City, Ireland Broadline Recruiters - Permanent Full time

    Front Office Manager - 5* South Dublin Hotel Our Client is currently recruiting for the position of Front Office Manager in a well known 5* Hotel in South Dublin. We are looking for a strong, experienced, motivated person who has a proven track record of front of house management.The main purpose of the role will be to: Ensure a smooth, prompt and effective...

  • Manager, Programme Management Office

    3 weeks ago

    Dublin, Dublin City, Ireland Cpl Full time

    About Coimisiún na Meán Coimisiún na Meán has been established further to the provisions of the Online Safety and Media Regulation Act 2022 ("OSMR Act 2022"). The OSMR Act 2022 was enacted on 10 December 2022. The OSMR Act 2022 amended the Broadcasting Act 2009 to establish Coimisiún na Meán and dissolve the Broadcasting Authority of Ireland ("BAI")....

  • Manager, Programme Management Office

    1 month ago

    Dublin, Dublin City, Ireland Cpl Full time

    About Coimisiún na Meán Coimisiún na Meán has been established further to the provisions of the Online Safety and Media Regulation Act 2022 ("OSMR Act 2022"). The OSMR Act 2022 was enacted on 10 December 2022. The OSMR Act 2022 amended the Broadcasting Act 2009 to establish Coimisiún na Meán and dissolve the Broadcasting Authority of Ireland ("BAI")....