Senior Secretary

7 days ago

Dublin, Dublin City, Ireland Cpl Full time

Senior Secretary | Hybrid | Dublin | 50K

A prominent client based in Dublin are currently seeking a Senior Secretary to join their firm. In this role you will be responsible for supporting the partners and actively managing their daily workloads, which will involve a diverse range of cases and clients.

Key areas of responsibility:

  • Provide high level support to partners and fee earners as a trusted advisor
  • Act as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
  • Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support)
  • Utilises skill in influencing stakeholders - quickly building rapport and be seen as a trusted advisor
  • Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
  • Billing subject matter expert
  • Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
  • Understanding document management processes (iManage)
  • Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
  • Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Utilising document production for the creation of all first draft documents
  • Organising and assisting with client functions, entertainment and seminars, as required;
  • Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
  • Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
  • Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
  • Any other secretarial or administrative duties as required

Skills, experience and characteristics:

  • Previous experience as a Secretary
  • Previous experience of document management systems
  • Knowledge of Microsoft Office Suite
  • Excellent diary management
  • Strong organisation and prioritisation skills
  • Good verbal and written communication skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Experience of delegating to, and training, less experienced team members
  • Flexible approach to working practices in order to meet business needs

This is an excellent opportunity for a legal candidate looking to join a well-established Irish law firm, where your work and input is acknowledged and valued and where you will progress in your career.

Please send CV's to or apply directly for immediate consideration

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