Dispatch/ Accounts Assistant

4 weeks ago


Dublin, Dublin City, Ireland Colas Full time

The Colas Group operates internationally in all aspects of transport infrastructure. As part of the global organisation, Colas Ireland is primarily involved the distribution of bitumen products, emulsion and emulsifier manufacturing, and the provision of specialist road maintenance services on the national, regional and local road network. In Ireland Colas operates from 14 locations across the island of Ireland.

Main Responsibilities

Customer Orders

  • Record all customer orders and assign resources to fulfil customer requirements
  • Liaise with CBE Galway and CBE Sligo to ensure all deliveries are meet
  • Liaise with customers to determine job start and finish times to effectively allocate resources

Production

  • Liaise with Production manager re. requirements for production schedule
  • Ensure adequate supply of all Bitumen products to meet demands
  • Organise collection of Bitumen, PMB and Bitumen Blocks to meet demand
  • Record test status of all product and update storage tank usage cards (hard copy)

Accounts

  • Processing of purchase invoices
  • Matching GRN's to invoices
  • Liaising with operations if there are discrepancies
  • Creditor reconciliations

Site Security

  • Ensure building / site security, and secure when unattended

Maintenance

  • Liaise with garage re. repairs and completion of same

Raw Material Deliveries

  • Coordinate delivery / off-loading of chemicals ensuring there is sufficient ullage in respective tanks
  • Inform production and lab of deliveries and record deliveries
Profile
  • Good verbal, written and presentation skills.
  • Ability to work effectively both independently and as part of a team.
  • Experience using computers for a variety of tasks.
  • Experience of system integration and acquisition formalities.
  • Proficient in Microsoft applications including SharePoint, O365, Word, Excel, and Outlook.
  • Ability to work on tight deadlines.


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