Management Support Officer

Management Support Officer, Management Support TeamPosition:Management Support OfficerContract:Permanent Full Time 35 HoursReporting To:Management Support ExecutiveLocation:High Street Dublin 8Renumeration:Entry Level Salary Range €31,748 to €36,520Experienced Level Salary Range €38,259 to €49,146Both depending on relevant experience & qualifications*Annual Leave 24 daysOccupational Pension SchemeThe Health Services Staffs Credit Union is once again hiring as we continue to be a front leader in the Credit Union sector.Health Service Staffs Credit Union (HSSCU) is one of the largest credit unions, currently with the largest loan book in the country.If you would like to join an organisation that is dedicated to delivering the best possible service to over 70,000 members, offering a wide range of financial products and services to at competitive rates and attractive terms, look no further than the HSSCU.We have a brand new role within our Management Support Team.This team provides support to the leadership team, in particular the COO and CEO, carrying out administrative duties, planning and preparing meetings, event planning and other governance matters.The successful candidate will report directly to the Management Support Executive.The contracted hours for this post are 35 hours per week: Monday to Friday 9am to 5pm.Given the nature of the role flexibility on hours may be needed from time to time.Role DescriptionThis position will have a variety of duties including;Assist in ensuring that all staff and management meetings are arranged, and any associated documentation is provided in a timely mannerAssist in ensuring that all board and committee meetings are arranged, and associated documentation is provided in a timely mannerMeeting administrative preparation, including;Keeping a schedule of meetingsPreparing meeting presentationsNotifying the attendees of the meetingProviding attendees with meeting documentation in advance of meetingsSetup of meeting room and / orTaking minutes for meetings as required including Management MeetingsAssist in the management of the CEO / COO's DiariesAssist in the preparation of COO board reportsAssist in administering other governance matters;Ensure all committees submit their minutes for recording and filingEnsuring required registers are completedGather information and reports to support Central Bank auditsOther governance duties that may arise from time to timeAssist with the ongoing support to volunteers of HSSCU;Assisting volunteers with queriesCo-ordinating supports required for volunteers to fulfil their responsibilitiesTraining: Booking directors onto courses update the Learning & Development CoordinatorAssist in the organisation of events in conjunction with the Leadership team, business development manager and marketing managerBooking and managing events for management and volunteers such as the WOCCU Annual Conference, ILCU & CUDA conferences and other similar eventsFiling / typing and other administrative dutiesAdministering HSSCUs Educational BursaryOther duties assigned to you by the Management Support OfficerHelping to keep our office running efficiently and effectivelyOther one-off tasks and projects as may arise from time to timeWork with other members of the Management support team to cover for absences and working on ad hoc projects.To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient Credit Union.Persons SpecificationThe successful candidate will be a motivated individual, with excellent communication and interpersonal skills, with demonstrated abilities:Ability and confidence to communicate and influence people effectively both orally and in writingAbility to work under own initiative with minimal directionAbility to work to deadlines and targets, can prioritise tasks under pressureWillingness to take on new tasks and projectsHigh level of discretion and professionalism.Commitment to high standardsAbility to work with and be part of a teamResponsible and conscientious(A full job description is available on request – email )Skills & Competency RequirementsCompetencyLevelMember Relationship Management StrongCommunication and influencing StrongTeamwork and collaboration StrongPlanning and priority setting StrongProblem solving and decision making GoodResults focus StrongIT, digital and social media GoodRequirementsMinimum leaving certificate or Feetac level 5 qualificationExcellent organizational and time-management skills.Strong written and verbal communication abilities.1 to 2 years' experience in a similar role would be an advantage.Minute Taking experience an advantage.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and other digital platforms.Please apply with a cover letter and full CV to the HRD Manager, by emailing ****** by 3pm Monday 3rd November ****, with the reference in the subject line of Management Support OfficerPlease note interviews are expected to be held 5 th or 6 th November ****.We encourage applications from candidates with different backgrounds, experiences, and perspectives as it strengthens us, as individuals and as an organization.We are committed to positively supporting candidates with disabilities.If we can make any reasonable accommodations for you in the recruitment process to give you the opportunity to perform to your best, please email ****** or **********.Any information that you provide will be used only for the purposes of providing relevant support and will have no bearing on how your application will be viewed.Health Services Staffs Credit Union is an equal opportunities employer, canvassing will disqualify.If you would like a copy of our Recruitment Privacy Statement, please request same by e-mailing ******.#LI-DNI#J-*****-Ljbffr