Senior Faculty Officer

The Royal College of Physicians of Ireland (RCPI) Dublin 2, Ireland Education
Company Description
The Royal College of Physicians of Ireland is a postgraduate medical training college dedicatedto ensuring that doctors have the skills toprovide patients with the best possible care.
Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems.
It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
Position
Role:
Senior Faculty Officer - IOM
Duration:
Permanent
Post Summary
The appointee will report to the Faculties Manager.
Please note that the scope and reporting line for this position may be subject to change under Project Connect.
This is an exciting opportunity to join a newly formed Operations Department and Registry Team within RCPI.
The appointee will be responsible for the following but are not limited to.
IOM Faculties Planning and Support
Ensure that the IOM has appropriate resources assigned to it and that these resources are supported.
Ensure the development of an agreed annual business plan for the IOM, in conjunction with the Faculties Manager and IOM Officers line with the strategy and objectives which in turn are aligned with that of the RCPI.
Initiate, plan, prioritize and track workload to ensure that all IOM activities and tasks are delivered within specified/agreed timelines from the business plan in conjunction with the Faculties Manager
Where appropriate, represent the IOM on strategic projects.
Support and develop a culture of continuous improvement, excellent Clinician experience, collegiality, and partnership with key stakeholders.
Contribute to the annual communications and marketing planning for the IOM.
Governance
Responsible for ensuring the consistent delivery and application of IOM governance structures.
Ensure full compliance with the highest governance standards as set by the RCPI Executive and Council.
Contribute to IOM annual reporting structures.
Operations
Design and streamline operational processes to enhance efficiency and faculty experience for IOM and in line with wider faculties structures
Implement and monitor operational policies and procedures in conjunction with internal audit practices for IOM.
Engage with internal and external stakeholders to foster partnerships and collaborations.
Attendance, in person, at faculties related events and governance meetings in line with the IOM Officer Days (minimum 2 days onsite per week, more onsite days required around IOM events)
Contribute to annual business planning for the Registry workstream.
Provision of administrative support, manages records, and assists with departmental tasks for assigned Faculties and Institutes
General Faculty Administrative Support: Assists faculty officers with administrative tasks.
Stakeholder Management, coordinating communication and collaboration with faculty and institute stakeholders.
Recruitment support to fill vacant faculty roles.
Maintenance of RCPI standing orders ensuring compliance with established procedures and developing new approaches in line with international best practice.
Management of committee and governance structures.
Management of end to endevents and continuing professional development (CPD) activities.
Contribute to the production of Faculty facing reports in support of Faculty Officers.
Contribute to faculty business development and conversion to membership in conjunction with the Alumni Relationship Officer and Membership Officer
Management of IOMaligned sponsorship (with defined targets).
Project management experience in a similar role is required
Requirements
The successful applicant will have three years' experience in a comparable education environment, with experience in medical training or programme management desirable:
A third level qualification.
Project management qualification and experience.
Change champion.
Excellent communication, presentation and influencing skills with the ability to drive consensus among various internal and external stakeholders.
Self-starter, proven leadership, and team-oriented skills.
Excellent ICT Skills (CRM Software, MS Suite, Quercus, and Kaizen), strong report writing skills and an appreciation of IT systems and solutions.
Demonstrated analytical and problem-solving capability together with excellent interpersonal and relationship management skills, including stakeholder management.
Excellent organizational and project management skills.
Knowledge and experience of business management and financial management.
Attention to detail, analytical and business planning skills required.
Operations Management
Leadership and Team Management
Stakeholder Engagement and Collaboration
Strategic Planning and Implementation
Interview Date:
TBC
Other information
Why work with us
At the RCPI we value our employees and believe our talented team is the foundation of the Colleges success.
That is why we aim to provide them with support and a range of benefits and services to create a work-life balance that suits you.
:
Leave:
We offer 21 days annual leave with an additional 3-4 college days as well as long service leave to all employees.
We also provide support for staff with Maternity, Sick, Parents, and Parental leave.
Wellbeing:
AnEmployee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.
Flexible Hybrid working model:
The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.
Pension:
A defined contribution pension scheme of 3.33% Employee contribution and 6.66% RCPI contribution is offered to every employee upon completion of probationary period.
Flexible Benefit:
Pro-rata €1,000 annual flexible benefit upon completion of a successful probatory period.
Learning & Development
: We offer CPD options including study leave and unlimited access to LinkedIn Learning.
Diversity and Inclusion:
RCPI recognises the importance of equality, diversity, and inclusion.
We were recently awarded a Silver accreditation from Investors in Diversity.
We are an open and inclusive organisation that celebrates and welcomes diversity.
We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.
The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI.
Please be assured this information will be treated as confidential and not used for the purpose of selection.
If you have any queries, please contact Suzann Donnelly at ******.
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