Administrative Assistant

21 hours ago

Galway, Ireland Elf Town Full time

We currently have an opportunity for an Administrative Assistant to join the Elf Town team for 40 hours per week on a 3-month contract.Previous experience in an Administration or Organisational role is essential.The job will report to the Event Manager and will support a multi-site team in both Galway and Dublin.This role will be office-based and located at Galway Racecourse.Day-to-day tasks will be varied and include but aren't limited to:Administrative Support: Perform general office tasks such as document management, email, and phone communications.Recruitment and Selection Assistance: Help with the recruitment process, including candidate communications, scheduling interviews, and onboarding documentation.Payroll Coordination: Prepare and submit payroll information weekly, ensuring accuracy and compliance with deadlines.Contract Management: Draft and prepare contractual materials for new hires and staff changes.Staff Scheduling: Develop and manage rosters for event-based staff, ensuring adequate coverage across multiple sites.Staff Management: Handle last-minute staff cancellations, scheduling adjustments, and time change notifications.Data Entry & Reporting: Maintain accurate records and prepare reports as needed for payroll, scheduling, and other administrative tasks.Event Support: Provide logistical support for event planning, including coordinating part-time and casual staff for events in Galway and Dublin.Application RequirementsApplicants should have relevant qualifications with at least 12 months experience in an administrative or organisational role.Proficiency in the use of Microsoft Office and Microsoft Excel and the ability to communicate effectivelyAccuracy and attention to detail are essential due to the nature of the contract/payroll information being processed.The post holder must be organised and capable of multi-tasking accurately to deliver good quality work promptly.Reliable attendance and good timekeeping are important coupled with the flexibility to adapt working hours (with notice) if required.Job Type: Full time 3 Month Temporary ContractExpected hours: 40 per weekExperience:Administration: 1 year (required)Experience in Payroll processing 1 year (desired)Work Location: In personJob Type: Fixed termContract length: 3 monthsPay: €15phrBenefits:Employee discountOn-site parkingSchedule:Monday to FridayWeekend availabilityEducation:Advanced/Higher Certificate (preferred)Work Location: In personExpected start date: 06/10/2024Job Types: Full-time, Fixed termContract length: 3 monthsPay: €***** per hourBenefits:On-site parkingEducation:Advanced/Higher Certificate (preferred)Experience:Administrative: 1 year (preferred)Work Location: In person

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