Event Coordinator

3 weeks ago

Dublin, Ireland Conference Organisers Limited Full time

Full-time position in Dalkey, Co Dublin, hours but need to be completely flexible to manage and attend conferences and events both nationally and overseas)This is an opportunity to join our expanding professional conference organising company.We are a small, reactive organisation and you will need to like working on lots of different accounts.If you have the ability to work on your own initiative, are super organised, IT literate and an excellent communicator, then this position will suit you down to the ground.Duties include overseeing our delegate management systems, venue and supplier liaison and dealing with the many delegates enquires we receive on each conference.KEY RESPONSIBILITIESREGISTRATION & ABSTRACT MANAGEMENT SYSTEM· Oversee our event system, EventsAIR· Setup new registration and abstract management systems· Create conference AppsACCOUNT MANAGEMENTSupport the Account Manager with the following:· Follow-up to client requests regarding the programme, logistics etc· Attend conference committee meetings as required· Organise quotes and liaise with venues, hotels, caterers, tour operators etc.· Design and coordinate programme of events· Coordinate 'on the ground' arrangements: detailed itinerary planning, accommodation, transportation, social programmes, venue selection and exhibition planning· Maintain high level of customer service and follow-through to ensure complete satisfaction· Dealing directly with all delegate enquiries· Assist in managing conferences/events onsite both nationally and internationally**KEY NOTES**Ø Excellent IT skills, experience with EventsAir would be an advantageØ Good communication skills – dealing with clients as first point of contactØ Meeting MinutesØ Masterfile – Conference Account updates on ongoing basisØ Flexible for travelØ General all-round assistance

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