Office Services Coordinator

Overview
We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.
We're proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress.
Join us as an
Office Services Coordinator in our office in Limerick
and help us do what we do best: propelling business forward.
This position reports to the Workplace Operations Manager and is focused on the Limerick office in Ireland, as well as delivering support on other locations within the EMEA region.
Responsibilities
Manage office equipment such as copiers and supplies
Set up and maintain inventories of all equipment (stationery, copiers), and liaise with requisitioners and service providers on proper delivery, handling and invoicing (using cost centers to track expenses)
Manage kitchenettes and kitchen equipment and supplies
Manage vending services and machines such as coffee machines, soda machines, and water taps
Take care of the interior plants and flower maintenance
Monitor delivered services to meet requirements and compliance
Manage daily incoming and outgoing postal services, postal service contracts
Manage properness of meeting, training and briefing facilities.
Assist the management assistant in organizing events, being the point of contact with catering services and setting up rooms based on specific demands.
Assist in organizing company events and managing holiday decorations
Coordinate the ordering and delivery of reprographic materials
Maintain good relationships with management, property managers and suppliers
Respond to any service requests for office needs (products or services), special applications (furniture, nameplates) and office moves and transfers
Assist in obtaining quotes and follow up with vendors, process requisitions, purchase orders, receiving and invoicing, verify cost centers and account numbers of accuracy and correct budget allocations.
Follow up with vendor for timely delivery and satisfaction of requisitioner
Prepare desks (dedicated desks or flex desks) to make sure the office is ready for occupancy and supply support on the locator application
Clean out offices under the direction of the Manager of that particular area and make them ready for the new occupant
Support the CSR Program of Progress which includes strategies towards environmental sustainability and Inclusion and Diversity
Charge of Health & Safety compliance, issues, policies, and practices
Be the first point of contact during fit-out project onsite and operate closely with the project development manager
Your background
Excellent organizational skills
Ability to be self-managed and work independently
Strong communication and problem-solving skills
The ability to make balanced and timely decisions with incomplete information.
Willingness to challenge yourself to utilize technology wherever appropriate to increase efficiency, improve operations, and decrease costs
Comfortable with computer skills: Outlook Calendar, Excel, and other internal software used to manage the facilities
What we offer
Compensation:
Generous remuneration package
Employee Stock Purchase Plan Enrollment
Vacation, Family, and Health
:
25 vacation days annually
Birthday day off
Community service time off
International Women's Day – March 8 is an official holiday for all employees
Pension plan
Group life assurance
Income protection coverage in case of long-term illness or injury
Private health insurance
Hybrid working
Cycle to Work scheme – tax-efficient bike and equipment purchase
Apply now
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