Projects Administrator

We are seeking a Projects Administrator to play a key supporting role to management in the day-to-day running of the business.This is a hands-on role, both office-based and on the road, suited to someone who is highly organised, trustworthy, discreet, commercially aware, and comfortable working with numbers.The ideal candidate will work quickly and accurately across a wide range of administrative and operational tasks, supporting management to keep projects and operations running efficiently.Key ResponsibilitiesSupport the coordination and administration of daily business operations and ongoing projects.Liaise closely with all departments to ensure smooth project and operational delivery.Handle sensitive information with discretion and maintain strict confidentiality at all times.Prepare for discussions and meetings, ensuring all relevant paperwork and documentation are ready in advance.Set up, attend, and minute meetings; ensure actions are recorded and followed up promptly.Schedule and organise appointments, visits, and internal communications.Obtain and compare supplier quotes to ensure value for money.Assist with job confirmations, pricing checks, scheduling, and logistics.Liaise with suppliers and contractors, ensuring all agreements are documented and confirmed in writing.Monitor project budgets, timelines, and deliverables.Analyse figures, costs, and reports to support accurate decision-making.Compile and summarise key information clearly for management review.Maintain organised records and documentation to support effective decision-making.Act as a communication link between management, staff, and external partners.Skills & ExperienceStrong administrative and organisational skills.Commercially aware with sound financial understanding.Strong mathematical skills — confident and savvy with figures, cost analysis, and data accuracy.Strong computer skills, including Excel, Word, and Outlook.Experience with ERP systemsExcellent communication skills, both verbal and written — confident, professional, and clear.Strong negotiation skills — a distinct advantage.Proven ability to work quickly and accurately under pressure.Fast learner who can adapt quickly to new systems and tasks.Skilled in meeting preparation, note-taking, and action follow-up.Strong follow-through on tasks and ability to close out actions efficiently.Previous experience in projects, operations, or administration.Demonstrated ability to handle confidential information with integrity and professionalism.Personal AttributesTrustworthy, discreet, and dependable.Fast, efficient, and results-focused.Thrives in a busy, varied environment.Strong with numbers and clear in communication.Highly organised, with excellent time management and prioritisation skills.Collaborative and confident working with all departments and external stakeholders.Adaptable and comfortable working both in the office and on the road across different sites and projects.Job Type: Full-timeBenefits:Bike to work schemeCompany pensionEmployee assistance programOn-site parkingAbility to commute/relocate:Navan, CO.Meath: reliably commute or plan to relocate before starting work (required)Location:Navan, CO.Meath (preferred)Work Location: In person