Grade VII Business Manager-Midland Regional Hospital Portlaoise

24 hours ago

Laois, Ireland UniJobs Full time

Unijobs DAC is currently recruiting a Grade VII Business Manager for the Midland Regional Hospital Portlaoise. The position is full-time, working 35 hours per week and is initially for a 12-month period with the possibility of extension. The rate of pay is €31.90 per hour. Job Purpose The purpose of the post is to manage all administrative and clerical aspects of the patient services departments including the Radiology, Ward Clerk and Emergency department to ensure the efficient delivery of services to patients. The post holder will also support the Surgical, Maternity, Radiology & Emergency Department. Essential Requirements for the role: The Grade VII Business Manager post encompasses both managerial and administrative responsibilities which include the following: Strategic Direction, Service Planning & Development Provide the Senior Management Team with information and reports on services as appropriate. Work collaboratively with Consultants, Clinical Director, Director of Nursing, and Heads of Service to ensure high quality, efficient services for patients. Contribute to the on-going systematic review of admission and discharge policies in relation to care pathways to ensure the optimum use of clinical resources. The Business Manager works with the Patient Flow team in securing convalescent care, long term care supports etc. The Business Manager directs and organises the administrative and clerical support of Emergency Department, Admissions, Ward Clerks & Radiology Department throughout the hospital. Human Resource/Supervision of Staff Supervise and enable other team members to carry out their responsibilities. Review the completion of assignments of other staff in accordance with the operational plan and expected quality standards. Ensure compliance with Managing Attendance policy and other HSE and hospital policies, procedures and guidelines. Ensure mandatory training is carried out by staff within your area of responsibility and training records are maintained. Prepare HR Documentation for vacant posts. Ensure that all staff are familiar with all relevant HR policies and procedures. Create and maintain a positive working environment among staff members. Manage the performance of staff, dealing with underperformance in a timely and constructive manner. Identify and agree training and development needs of team and design plan to meet needs. Keep in touch with workloads of staff members to gauge levels of stress and morale in the team. Administration Ensure the efficient administration of area of responsibility. Appropriately delegate responsibility and authority. Participate in and lead project working groups. Participate on various Committees within the hospital. Prepare clear, concise accurate reports backed up by sufficient reliable documentary evidence. Delivery presentations to groups as required. Gather information from a variety of sources to ensure decisions are in line with local and national agreements. Change Management Promote and participate in the implementation of change. Proactively identify inequities/inefficiencies in service administration and implement solutions to improve. service delivery, in line with legislation and benchmarking against best practice structures. Embrace change and adapt local work practices accordingly by finding practical ways to make policies work, ensuring teams knows how to action changes. Encourage and support staff through change process. Implement initiatives that will enhance and support the delivery of services. Health & Safety Have a working knowledge of HIQA Standards as they apply to the role. Understand and adhere to all relevant HSE policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations. Report any incident or potential incident which may compromise the health and safety of patients, staff or visitors and take appropriate action. Report any accidents, near misses to the person in charge and ensure completion of incident/near miss forms. Education & Training Maintain continuous personal development and participate in team based development, education, training and learning. Participate in appraisal and the development of a personal development plan in conjunction which his/her line manager. Promote a culture that values diversity and respect in the workplace. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder will be required to perform other duties as appropriate. Essential Criteria Experience of managing a significant number of staff within a busy service. Experience of drafting and producing reports as relevant to the role. Experience of working with multiple internal and external stakeholders, as relevant to this role. Experience of implementing standards, policies, procedures and guidelines in the area. Experience of delivering multiple concurrent pieces of work. Unijobs DAC is an equal opportunities employer. Skills: Administration Human Resources Change Management Health and Safety

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