Office Coordinator

Cork, Ireland
Job Description
Posted Wednesday, July 2, 2025 at 4:00 AM
About eSentire
eSentire is on a mission to hunt, investigate and stop cyber threats before they become business disrupting events.
We were founded on the premise that if you can't find a solution, you build it.
Entrepreneurship and innovation are in our DNA.
Our culture is based on transparency, teamwork, and continuous innovation.
As the authority in Managed Detection and Response, we protect the critical data and applications of 2000+ organizations in 80+ countries, across 35 industries from known and unknown cyber threats.
The Cork Office serves as eSentire's European Headquarters and a Service Delivery Centre of Excellence, encompassing our Security Operations Centre (SOC), Threat Response Unit, Support Centre, Customer Success and Systems teams with a headcount of approximately 50 individuals.
The office operates as a base for teams in Ireland, with scheduled in-office days on Tuesdays/Wednesdays/Thursdays, with team members working between 6:00 am and 11:00 pm.
Additionally, the office hosts Customer and Partner Visits/tours and welcomes internal visitors from other offices.
Position Overview:
We are seeking an Office Coordinator as the primary person responsible for the overall management of the office.
This multifaceted role covers several areas, including Office Coordination, Facilities and Supplier Management, General Administrative and Executive Assistant support.
This is a fixed-term 1 year contract position commencing October 2025 ending September 2026, based in the office 5 days per week Monday to Friday.
Core Responsibilities
Welcoming, screening and managing all inbound visitors, ensuring the enforcement of strict physical office security policies and procedures including electronic registration of each visitor.
Managing regular office supplies, including food/drink and stationery.
Collaborating with suppliers to manage order volumes and receive and check incoming deliveries.
Collaborating directly with external office contractors and suppliers to ensure all office cleaning, repairs and building maintenance needs are addressed.
This includes electrical work, building repair, cooling/heating, waste management, catering and cleaning.
Managing recurring office maintenance inspections, including elevator, fire equipment and backup generator, collaborating with relevant external contractors; acting on any itemshighlighted in maintenance reports.
Receiving quotations and invoices from suppliers, raising purchase requests, and liaising with our finance and global facilities teams for office operational and capital expenditure.
Managing office expense reports and receipts, including petty cash.
Being responsible for routine weekly tasks such as filling drink fridges, refilling coffee and tidying kitchens and cafeteria spaces.
Assisting with coordinator tasks for our Security Operations Centre (SOC) team in Ireland.
Duties include:
Tracking and approving employee time off in adherence with minimum staffing guidelines.
Managing scheduling shortages and overtime.
Tracking, monitoring, and reporting illness, vacation, leaves, and any other absences.
Submitting payroll timesheets.
Collaborating with local SOC Leadership on various administrative tasks.
Other Responsibilities
Providing executive assistant support to local Cork leadership with miscellaneous tasks as required, such as making travel arrangements.
Assisting with compliance of health and safety regulations which may require participation in the Global Joint Health and Safety Committee.
Performing other duties relevant to the position, as assigned.
Skills/Requirements
3+ years of experience in an administrative role.
Experience with office or facilities management, including working with suppliers and contractors, with strong knowledge of office procedures and practices.
Solid computer skills, with proficiency in the Microsoft Office Suite (Outlook, Word, Excel).
Experience using Finance applications for managing expenses and purchase requests (e.g.
SAP Concur, NetSuite) would be beneficial.
Aptitude to learn new computer applications relevant to the role is essential.
Strong written and verbal skills to communicate with all levels of the organization.
Keen attention to detail and exceptional organisational and time management skills.
Resourceful and flexible, demonstrating initiative and autonomy in task execution.
First Aid skills and/or certificates are considered assets
Must be available to work from our Cork office five days per week.
This is an on-site position with no remote option
Our Culture and Values
At eSentire we work in a collaborative and innovative work environment.
We work with brilliant and passionate people who strive and encourage others to do their best.
eSentire's idea-rich environment welcomes creative and sometimes unconventional perspectives
We celebrate diversity, operating with mutual respect and consideration, in an environment that fosters inclusivity for all.
We believe that a variety of perspectives, backgrounds, and experiences make us stronger – if you're enthusiastic about this opportunity but don't meet every qualification, we encourage you to apply anyway.
It takes a diverse set of thoughts, cultures, backgrounds, and perspectives to be a true market leader.
Total Rewards
We believe in rewarding performance and providing comprehensive benefits tailored to support your well-being.
Our package includes comprehensive health benefits, a flexible vacation plan, and participation in our company-wide equity program, allowing you to share in the success and growth of our organization.
Accommodation
If you have any accessibility requirements during the recruitment process, please reach out to our HR team at ****** and any accommodation needs will be addressed upon request.Your talents and unique perspectives are valued, and we look forward to the opportunity to work together to build a more inclusive future.
It's our mission at eSentire to protect our customers 24/7/365 and we extend this conviction to job seekers.
During the application and interview process, eSentire will communicate with you from one of our corporate "@esentire.com" email addresses, never from a public email address.
We strive to provide a welcoming, respectful, and thorough interview process, providing the candidate with ample opportunity to spend time with the hiring manager, recruiter, and future colleagues face to face, or using a video conference technology.
#J-18808-Ljbffr