Office Administrator

2 days ago

Cork, Cork, Ireland beBeeAdministrative Full time €48,950 - €61,600

Job Title: Office Administrator

Job Summary:

We are seeking an experienced administrator to lead the management of our office. This multifaceted role encompasses various areas, including office coordination, facilities and supplier management, and general administrative support.

Responsibilities:

  • Welcoming and managing inbound visitors, ensuring strict physical office security policies and procedures are enforced.
  • Managing regular office supplies, including food/drink and stationery.
  • Collaborating with external contractors and suppliers to address office cleaning, repairs, and building maintenance needs.
  • Managing recurring office maintenance inspections, including elevator, fire equipment, and backup generator.
  • Receiving quotations and invoices from suppliers, raising purchase requests, and liaising with the finance team for office operational and capital expenditure.
  • Managing office expense reports and receipts, including petty cash.
  • Being responsible for routine weekly tasks such as filling drink fridges, refilling coffee, and tidying kitchens and cafeteria spaces.
  • Assisting with coordinator tasks for the Security Operations Centre (SOC) team.
  • Tracking and approving employee time off in adherence with minimum staffing guidelines.
  • Managing scheduling shortages and overtime.
  • Tracking, monitoring, and reporting illness, vacation, leaves, and any other absences.
  • Submitting payroll timesheets.
  • Providing executive assistant support with miscellaneous tasks.
  • Assisting with compliance of health and safety regulations which may require participation in the Global Joint Health and Safety Committee.

Requirements:

  • 3+ years of experience in an administrative role.
  • Experience with office or facilities management, including working with suppliers and contractors.
  • Solid computer skills, with proficiency in the Microsoft Office Suite (Outlook, Word, Excel).
  • Experience using Finance applications for managing expenses and purchase requests would be beneficial.
  • Aptitude to learn new computer applications relevant to the role is essential.
  • Strong written and verbal skills to communicate with all levels of the organization.
  • Keen attention to detail and exceptional organisational and time management skills.
  • Resourceful and flexible, demonstrating initiative and autonomy in task execution.

What We Offer:

The successful candidate will enjoy a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

How to Apply:

If you are a motivated and organized individual looking for a challenging and rewarding career opportunity, please submit your application.

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