Director Administrator

Overview
Director Support at Primark
What's a career at Primark all about?
The positive impact you're making, the experiences you're having and the people you're with.
You're our inspiration.
Embrace what sets you apart, own your career and develop in ways you never expected.
Leave your mark.
And do it your way.
What You'll Get
People are at the heart of what we do here, so it's essential we provide you with the right environment to perform at your very best.
Let's talk lifestyle:
Option to join our pension plan, 27 days of leave, plus bank holidays and if you want, you can buy 5 more.
Because Primark is all about tailoring to you, we offer Tax Saver Tickets, fitness centre, and a subsidised cafeteria.
What You'll Do
as a Director Administrator
In your role, you'll collaborate with different people across a range of skillsets.
Here's a flavour of your day-to-day:
Diary Management
Manage and maintain complex calendars for directors, ensuring meetings and commitments are effectively scheduled and prioritised.
Proactively anticipate and resolve scheduling conflicts, communicating changes to relevant stakeholders.
Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
Coordinating logistics for meetings or events such as booking venues, arranging catering services, etc.
Travel Coordination
Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
Address travel-related issues promptly and ensure directors are fully prepared for their journeys.
Expense Management
Process and reconcile directors' expenses using the Concur system in a timely and accurate manner, ensuring compliance with company policies.
Maintain records of expenses and assist with financial reporting as needed.
Purchase Order (PO) Management
Raise and manage purchase orders, ensuring accuracy and adherence to company policies.
Liaise with finance and procurement teams to address any PO-related queries or issues.
PA Leave Coverage
Provide seamless cover for Personal Assistants during their leave, ensuring uninterrupted support for directors.
Handle additional responsibilities and adapt to the needs of directors during PA absences.
General
Processing confidential & sensitive information with judgement and tact.
Ad hoc projects/tasks as required.
What You'll Bring
Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:
Proven experience in an administrative role, with 2-3 years' experience - preferably supporting multiple senior executives or directors in a fast-paced organisation.
Trustworthy with a proven ability to handle confidential information with discretion.
Exceptional organisational and time-management skills, with the ability to manage competing priorities.
Excellent communication and interpersonal skills to liaise effectively with directors and stakeholders.
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
Ability to work independently, demonstrating initiative and problem-solving capabilities.
Attention to detail and a high level of accuracy in all tasks.
A genuine passion or interest in the retail industry a distinct advantage
Does this sound like you?
Great, because we can't wait to see what you'll bring.
You'll be supported within a team of equally capable people, celebrating who you are and aiding you reach your potential.
At Primark, we're excited about our future - and we're excited to develop yours.
About Primark
At Primark, people matter.
They're the beating heart of our business and the reason we've grown from our first store in Dublin in 1969 to a £9bn+ turnover business and over 80,000 colleagues and over 440 stores in 17 countries today.
Our values run through everything we do.
In essence, we\'re Caring and always strive to put people first.
We\'re also Dynamic, bravely pushing the boundaries to stay ahead.
And finally, we succeed Together.
If you need any reasonable adjustments or have an accessibility request, during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.
All offers of employment are subject to background checks, including right to work, reference education and for some roles criminal, and financial checks.
If you have any concerns, please reach out to our talent acquisition team to discuss.
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