Sales Administrator

3 weeks ago

Galway, Galway, Ireland Institute Of Professional Auctioneers And Valuers Full time

Overview
Hooke & MacDonald is seeking a highly organised and articulate Sales Administrator to support our busy and dynamic Sales Team.
This is an excellent opportunity for a motivated individual with proven experience in property administration to join a professional, friendly, and well-supported environment.
Key Requirements
Proven ability to manage multiple tasks with strong attention to detail and accuracy.
Confident, courteous, and professional manner when dealing with clients.
High standard of customer service and a proactive, solution-focused approach.
Fast and accurate typing skills.
A flexible and adaptable attitude with a willingness to contribute to team efficiency.
Personal Attributes
Positive and approachable team player.
Self-motivated and capable of working independently.
Reliable, trustworthy, and discreet.
Highly organised with a strong sense of responsibility and ownership.
Key Responsibilities
Provide support to the sales team by responding to their queries and assisting with information and documentation.
Act as the first point of contact for phone calls and email enquiries, ensuring prompt and professional responses.
Sales Documentation and Reporting
Prepare, update, and maintain accurate sales-related documents, including reports, statistics, and Sales Advice Notes.
Maintain and update price lists for new homes schemes.
Updating client & solicitors reports on weekly basis
Updating Sales Tracker reports & liaise with sales team as needed for updates.
Document Management
Oversee the document process for 2 nd hand and new homes developments.
Ensure accurate and timely processing of sales documents and maintain an organised document filing system.
Updating software system with property updates and viewing details
Liaising with marketing team on property updates
Uplaodng new properties to software system
Customer Enquiries and Communication
Monitor and respond to sales email enquiries, ensuring all customer interactions are handled professionally.
Assisting to Create and issue mail merges for property launches and marketing campaigns.
Organisational Support
Set up and organise digital and physical folders for the team, ensuring easy access to important documents and files.
Qualifications and Skills
Minimum 2 years' experience in a property administration role.
Excellent verbal and written English is essential.
Strong organisational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Reapit or similar CRM systems is an advantage.
Attention to detail and ability to maintain accurate records.
A proactive approach and the ability to work both independently and as part of a team.
Why Join Us?
Be part of a highly respected, award-winning property firm.
Work within a supportive and experienced team environment.
Gain hands-on experience in a dynamic and fast-paced office.
Full-time, office-based role with an immediate start available.
Role Details
Type:
Full-Time, Permanent
Location:
Full-time, on-site at our Baggot Street office.
Experience:
2+ Years
Salary:
Based on Experience
How to Apply
Interested candidates should apply by emailing a CV Charlotte Doyle, ******
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