[3 Days Left] Sales Administrator

4 weeks ago

Galway, Ireland Institute of Professional Auctioneers and Valuers Full time

Overview

Hooke & MacDonald is seeking a highly organised and articulate Sales Administrator to support our busy and dynamic Sales Team. This is an excellent opportunity for a motivated individual with proven experience in property administration to join a professional, friendly, and well-supported environment.

Key Requirements

- Proven ability to manage multiple tasks with strong attention to detail and accuracy.

- Confident, courteous, and professional manner when dealing with clients.

- High standard of customer service and a proactive, solution-focused approach.

- Fast and accurate typing skills.

- A flexible and adaptable attitude with a willingness to contribute to team efficiency.

Personal Attributes

- Positive and approachable team player.

- Self-motivated and capable of working independently.

- Reliable, trustworthy, and discreet.

- Highly organised with a strong sense of responsibility and ownership.

Key Responsibilities

- Provide support to the sales team by responding to their queries and assisting with information and documentation.

- Act as the first point of contact for phone calls and email enquiries, ensuring prompt and professional responses.

Sales Documentation and Reporting

- Prepare, update, and maintain accurate sales-related documents, including reports, statistics, and Sales Advice Notes.

- Maintain and update price lists for new homes schemes.

- Updating client & solicitors reports on weekly basis

- Updating Sales Tracker reports & liaise with sales team as needed for updates.

Document Management

- Oversee the document process for 2 nd hand and new homes developments.

- Ensure accurate and timely processing of sales documents and maintain an organised document filing system.

- Updating software system with property updates and viewing details

- Liaising with marketing team on property updates

- Uplaodng new properties to software system

Customer Enquiries and Communication

- Monitor and respond to sales email enquiries, ensuring all customer interactions are handled professionally.

- Assisting to Create and issue mail merges for property launches and marketing campaigns.

Organisational Support

- Set up and organise digital and physical folders for the team, ensuring easy access to important documents and files.

Qualifications and Skills

- Minimum 2 years’ experience in a property administration role.

- Excellent verbal and written English is essential.

- Strong organisational and multitasking abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Reapit or similar CRM systems is an advantage.

- Attention to detail and ability to maintain accurate records.

- A proactive approach and the ability to work both independently and as part of a team.

Why Join Us?

- Be part of a highly respected, award-winning property firm.

- Work within a supportive and experienced team environment.

- Gain hands-on experience in a dynamic and fast-paced office.

- Full-time, office-based role with an immediate start available.

Role Details

- Type: Full-Time, Permanent

- Location: Full-time, on-site at our Baggot Street office.

- Experience: 2+ Years

- Salary: Based on Experience

How to Apply

Interested candidates should apply by emailing a CV Charlotte Doyle, charlotted@hmd.ie

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