Event Coordinator

19 hours ago

Dún Laoghaire, Dún Laoghaire-Rathdown, Ireland Conference Organisers Limited Full time
Overview

Director of Conferences & Events at Conference Organisers Limited

Full-time position in Dalkey, Co Dublin, hours 09:00 - 17:30 (must be flexible to manage and attend conferences and events both nationally and overseas)

This is an opportunity to join our expanding professional conference organising company. We are a small, reactive organisation and you will need to enjoy working on multiple accounts. The role suits someone who can take initiative, is highly organised, IT literate and an excellent communicator. Duties include overseeing our delegate management systems, venue and supplier liaison, and handling delegate enquiries for each conference.

Responsibilities
  • Registration & Abstract Management System
    • Oversee the event system, EventsAIR
    • Setup new registration and abstract management systems
    • Create conference Apps
  • Account Management
    • Support the Account Manager with requests regarding the programme, logistics, etc.
    • Attend conference committee meetings as required
    • Organise quotes and liaise with venues, hotels, caterers, tour operators, etc.
    • Design and coordinate programme of events
    • Coordinate on-the-ground arrangements: detailed itinerary planning, accommodation, transportation, social programmes, venue selection and exhibition planning
    • Maintain high level of customer service and follow-through to ensure complete satisfaction
    • Deal with delegate enquiries
    • Assist in managing conferences/events onsite both nationally and internationally
  • Key Skills & Notes
    • Excellent IT skills; experience with EventsAir is an advantage
    • Good communication skills; first point of contact for clients
    • Masterfile – Conference account updates on an ongoing basis
    • General all-round assistance
Qualifications
  • Experience in conference or events management is desirable
  • Strong organisational and multitasking abilities
  • Ability to work on multiple accounts and on own initiative
  • IT literate with familiarity in event management tools

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