Grade III Clerical Officer

4 weeks ago

Galway, Galway, Ireland TTM Healthcare Limited Full time
TTM Healthcare are proud to partner with our client in the Public Sector to recruit a Temporary Grade III Clerical Officer for an initial 6 month contract.
Location: Ballinasloe
Hours: 9am to 5pm, Monday to Friday, 35hours per week
Pay: is in line with Public Sector – €16.87 - €26.77 per hr depending on previous relevant public sector experience.

Key Responsibilities:
  • Assist with the preparation, processing, and filing of HR-related documents including contracts, letters of offer, and recruitment paperwork.
  • Maintain personnel files in compliance with data protection regulations.
  • Input and maintain payroll information on the Integrated Financial Management System (IFMS).
  • Assist with pay-related queries and ensure data accuracy in submissions.
  • Monitor stock levels and place orders for office supplies, stationery, and equipment as required.
  • Liaise with suppliers to ensure timely and cost-effective procurement.
  • Collect, verify, and upload staff timesheets accurately and on schedule.
  • Process purchase orders and supplier invoices through the appropriate financial systems.
  • Ensure all invoice documentation is complete, accurate, and compliant with policy.
  • Maintain and update databases, spreadsheets, and internal systems to ensure records are current and accessible.
  • Compile reports as required by management.
  • Receive, sort, and distribute incoming mail and manage outgoing correspondence efficiently.
  • Act as the first point of contact for internal and external queries, providing professional and courteous service.
  • Direct queries to appropriate departments or escalate where necessary.
Essential Requirements:
  • Excellent organisational and time management skills
  • Strong attention to detail and accuracy
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Familiarity with IFMS or other payroll/financial systems
  • Ability to handle confidential information with discretion
  • Good interpersonal and communication skills
  • Team player with a flexible and proactive approach
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