Grade 3 Clerical Officer

6 hours ago

Galway, Galway, Ireland Cpl Full time

Clerical Officer

Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based by the Racecourse Business Park.

RESPONSIBILITIES

·Supporting the SEO in all administrative needs

·Preparing of HR Forms

·Ability to work in a fast paced environment

·Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices 

·Processing orders in respect of Janitorial items and Oil requests

·General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc

·Minute taking as required

·Dealing with queries by phone, email and post

·Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts

·Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings

·Any other duties as assigned by the Staff Officer/Senior Executive Officer

·Scheduling clinics

·Processing claim forms

·Processing and issuing Primary Medical Certs to people with disabilities

·Sending out clinic appointment letters

·Keeping the client database up-to-date

REQUIREMENTS

·Proficient with Microsoft Office; Word, PowerPoint and Excel

·Previous experience within HSE

·Strong typing skills is essential.

·Dictaphone typing is desired but not essential.

·Excellent communication, organisational and presentational skills.

·Attention to detail, prioritisation and deadline orientated.

For more information, please email 

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