Receptionist / Administrator

7 days ago

Dublin, Dublin City, Ireland Cpl Full time
Job Purpose

To provide professional front-of-house reception services and administrative support to ensure the smooth running of office operations. As the first point of contact, the Receptionist/Administrator will have a welcoming and helpful attitude while maintaining effective administrative procedures.

Key ResponsibilitiesReception Duties
  • Greet visitors and clients in a professional and friendly manner.
  • Answer and direct incoming calls promptly and accurately.
  • Manage the visitor sign-in process and maintain a tidy reception area.
  • Handle incoming and outgoing mail and deliveries.
Administrative Support
  • Provide general administrative assistance to office staff and management.
  • Maintain and update internal databases, records, and filing systems (both physical and digital).
  • Assist with document preparation, data entry, scanning, photocopying, and printing tasks.
  • Schedule appointments, meetings, and manage calendars when required.
  • Order and maintain office supplies and stationery.
Customer Service
  • Handle customer inquiries via phone and email in a prompt, courteous manner.
  • Liaise with internal departments to ensure customer needs are met efficiently.
Support to Operations
  • Provide administrative support to logistics, sales, or service teams.
  • Assist in processing purchase orders, invoices, or import/export documentation as needed.
  • Coordinate communication between departments and ensure smooth flow of information.
Skills & ExperienceEssential:
  • Previous experience in a receptionist or administrative role.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle confidential information with integrity.
Personal Attributes
  • Professional and friendly demeanor.
  • Reliable, punctual, and self-motivated.
  • Flexible and adaptable approach to tasks.
  • Attention to detail and accuracy in all work.
  • Ability to multitask and remain calm under pressure.

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