Receptionist

1 week ago

Dublin, Dublin City, Ireland Cpl Full time

My Client within the financial sector is looking for a Receptionist to be responsible for managing the day-to-day operations of our Dublin office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by the Office Manager.

The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.

Reception Responsibilities

  • Meeting of all guests and employees with a welcoming spirit
  • Prepare, distribute, and manage guest and employee access cards
  • Book meetings and manage conference rooms
  • Log and track all deliveries, packages to the Dublin office
  • Keep the reception area and conference rooms tidy
  • Arrange couriers
  • Manage building service-related phone calls
  • General administrative support on ad hoc basis as required

Facilities Responsibilities:

  • Communicate with building engineers on service requests
  • Partner with the Office Manager to maintain company standards in daily operations
  • Ensure the physical appearance, inclusive of furniture, remains clean and neat
  • Responsible on a day-to-day basis to respond to employee's office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
  • Review conference rooms set ups, inclusive of clean-up after meetings and events
  • Support new hires' logistics in a first day at the office with coordination with Tech Team
  • Ensure that the office supply and kitchen areas are well-stocked
  • Reviewing CSRE related quotes and invoices to facilitate timely payment
  • Assistance in organizing company events and conferences
  • Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager

Qualifications/Skills Required

  • 2+ years' experience in receptionist position
  • Energetic and professional service-oriented approach
  • An analytical mindset with problem-solving skills
  • Microsoft Office experience
  • Demonstrates strong ownership of work
  • Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
  • Excellent communication skills
  • Personal integrity; trustworthy, honest and reliable

#CplOS25

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