Office Manager

Office Manager (FTC) role at Everest Reinsurance Company (Ireland), Dac. Based in Dublin with a hybrid schedule: four days in the office and remote Fridays. This is a 1-year fixed-term contract to cover maternity leave.

• Office Management
  • Meeting & Greeting visitors to the office.
  • Managing incoming/outgoing post and courier services.
  • Answering calls when required and liaising with clients and business partners.
  • Issuing and managing access fobs for staff and visitors.
  • Ordering and managing office supplies (stationery, water, kitchen supplies, etc.).
  • Maintaining the condition of the office and arranging necessary repairs.
  • Maintenance of office machines & appliances (excluding IT).
  • Liaising with landlord and external contractors and vendors.
  • Ad-hoc troubleshooting.
  • Managing the office desk booking system (Zero).
  • Work closely with EAs (Dublin & Internationally) and Facilities Team.
• Diary management and Administrative Support
  • Preparation for meetings and administrative tasks, including papers and packs, and PowerPoint presentations.
  • Planning and assisting with organising conferences, offsites, team and social events.
  • Booking hotels and flights for the CEO via Concur; preparing travel itineraries and boarding passes where appropriate.
  • Support with Dublin & Zurich annual off-site events.
  • Miscellaneous administrative tasks to support the ERCID team.
  • Assisting with local onboarding of Dublin office staff.
  • Planning and organising meetings, including monthly Management Team and Quarterly Town Halls.
  • Organizing and managing quarterly Board Meetings, including location, AV setup, admin support, invitations, catering and entertainment for local and international visitors.
• Culture & Social
  • Managing Dublin Culture & Social Team and planning events and charity days for the Dublin office.
  • Participating in committees on matters relating to culture, such as Everest Charitable Outreach and other ERGs.
• Finance Support & Expense Management
  • Holder of company credit card.
  • Supporting Finance with monthly invoicing including ad hoc billing (taxis, shredding, etc.).
  • Fully responsible for preparation and submission of expense claims using the Expense Management system (Concur) and reviewing.
  • Support CEO with expenses.

• Fantastic interpersonal skills, discreet and a confident communicator.
• A willingness to learn and solve problems and work proactively with minimal supervision.
• Excellent attention to detail, time management and organisational skills.
• Coordination, planning and organisation skills with the ability to prioritise tasks and adapt to new and changing priorities.
• Excellent IT skills, proficient in Microsoft Word, PowerPoint, Excel and Adobe Acrobat.
• Logical and resourceful.
• Ability to manage pressure and conflicting demands.

What if I don't meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. If excited about this role but your past experience doesn't align perfectly with every element, we still encourage you to apply. Please let us know if you need any accommodations during the application or interview process.

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities we serve. We also pride ourselves on having a unique and inclusive culture driven by a unified set of values and behaviors.

• Our Values: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.
• Our Colleague Behaviors: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.

All colleagues are held accountable to upholding and supporting our values and behaviors across the company.