Accounts Assistant AR/ AP Dublin Closing Date 17.09.25

Accounts Assistant AR/ AP Dublin Closing Date 17.09.25

Join to apply for the Accounts Assistant AR/ AP Dublin Closing Date 17.09.25 role at Crosscare

Position Title: Accounts Assistant AR / AP Role

The Employer: Crosscare delivers services with a servant leadership ethos. Crosscare's Homeless, Youth, Information and Advocacy Teams support those most in need with Love, Respect and Excellence. Crosscare exists to support individuals and families when they face difficult challenges in life. Crosscare focuses on helping people when they need it most or when they can't find support anywhere else.

Location: Crosscare Central Offices - Dublin City Centre

Work Schedule: Mon – Fri (9am-5pm) Hybrid Working; flexibility around busy periods will be required

Contract: Permanent

Salary: €29,179 - €41,337

Reporting to: Accounts Team Leader

The Role: The principal purpose of the role is the control and recording of income and expenditure transactions. The role involves the analysis of transactions by cost centre and the input of financial data to a computerised accounting system.

Responsibilities

• Invoices: Receive and circulate Suppliers' Invoices to appropriate Programme personnel for approval. Code Suppliers' invoices to the correct general ledger expense and cost centre accounts and input the data to the computerised accounting system.
• Mileage / Expenses Claims: Receive and code Employees' Monthly Expense Claims to the correct general ledger expense and cost centre accounts and input the data to the computerised accounting system. Ensure that Suppliers' Invoices, Cheque Requisitions and Employees' Monthly Expense Claims are approved in accordance with Crosscare's Financial Procedures & Policies.
• Payments: Prepare EFTs and obtain signatures in accordance with the Bank Mandates for the various bank accounts. Prepare Creditors file for BACS payment run and maintain creditors ledger following up on any outstanding invoices / payments.
• Lodgements: Prepare lodgement, process receipts of cheques, cash etc. enter on spreadsheet and accounts package and lodge to the Crosscare bank account.
• Petty Cash: Receive and code Petty Cash summaries to the correct general ledger expense and cost centre accounts and input the data to the computerised accounting system. Ensure that supporting documentation is available for petty cash expenditure and that the summaries are approved in accordance with Crosscare's Financial Procedures & Policies.
• Income Invoices: Generate Income Invoices on Exchequer as requested by managers.
• Nominal Journals: Generate Nominal Journals from Excel Spreadsheets (e.g., Banking, Lease, Rent Schedule, Energia, Eircom).
• Maintain 2 DSP Schemes – making claims to DSP & updating spreadsheets accordingly.
• Income Checking of Homeless Services & Food Centre takings on a monthly basis.
• Banking: Enter DD payments, receipts & grants income from Crosscare Account onto spreadsheet & accounts package; monthly record all movement on other bank accounts by nominal journal.
• Answer any Debtors / Creditor queries that arise.
• Maintain and support appropriate filing systems for Accounts documentation.
• Provide cover or support for any other accounts or administrative role within Crosscare.
• Attend at any other Crosscare project location for the purpose of providing accounting and administrative support.
• Perform any other duties as may be reasonably required by the Finance Manager/Finance Director.

Essential Requirements

• Minimum of 1-2 years of experience working in a busy accounts department.
• Specific Accounts Payable / Receivable experience is an advantage.
• General all round Accounts knowledge required.
• Professional and competent computer literacy skills.
• Excellent systems skills required, especially Excel spreadsheets / formulas.
• Ability to deal with and respond to telephone queries.
• Commitment and ability to work effectively both within a team and on own initiative.
• To be aware of and adhere to confidentiality policies and procedures of Crosscare and its code of ethics.

Personal Skills / Attributes

• Communication skills
• Teamwork
• Creativity and innovation
• Flexibility and adaptability
• Excellent organisational, time management and record keeping skills
• Excellent report writing skills
• Facilitation and group work skills
• Empathy and understanding
• Negotiation skills

Benefits

• Competitive salaries
• Generous annual leave
• Additional leave for long service
• Training and Development Programmes
• Employee Assistance Programme
• Digital Doctor Service
• Competitive pension plan
• Bike to Work Scheme

Crosscare is committed to being an inclusive employer and actively encourage applications from diverse backgrounds. We strive to achieve a positive working environment for our people. Garda Vetting will apply to this role. If you have a disability and require accommodations to be made during or after the recruitment process, please let us know and we would be happy to accommodate you. By submitting your application you agree with Crosscare Privacy Policy.

Closing date for applications is September 17, 2025.

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