Accounts Payable Administrator

7 days ago

Maynooth, Co Kildare, Ireland SGS Full time
Company Description

We are SGS, the world's leading Inspection, Verification, Testing and Certification company. We are recognised as the global benchmark for sustainability, quality and integrity. We have 99,600 employees across our 2,600 offices and laboratories worldwide, working together to enable a better, safer and more interconnected world.

Wherever you are, whatever your industry, our experts worldwide provide specialized solutions to make your business faster, simpler and more efficient.

SGS Ireland is seeking to recruit a full time Accounts Payable Administrator based in our Nass office.

Job Description

Key Accountabilities
  • Manage supplier registration requests and any subsequent supplier updates in adherance with group policies and local requirements.
  • Monitor the account payable ledger and run daily/ monthly reports and investigate and resolve any outstanding queries. This wil include Advance to Supplier accounts, uninvoiced receipts reort and on hold invoice and invoices not distributed.
  • Assign coding to invoicing in accordance with contracts and business lines.
  • Develop a master data file and efficient sharing system for coding for invoices.
  • Manage creditcontrol mailbox and queries.
  • Collaborate with various partners (including business lines/ local finance team,local procurement team, finance shared service centre and suppliers) to resolve PO and invoicing issues.
  • Preparation of monthly accruals and credit card payment journals and other month end journals as required.
  • Monitor the Standing Instructions each month and ensure accurate and in accordance with lease agreeements and request updates as required.
  • Assist with internal and external financial/ control audits.
  • Review weekly payment run and ensure that invoices are paid in accordance with payment terms.
  • Manage the iExpense Oracle module.
  • Provide training to users on iExpense module.
  • Report payment run expenses in ROS accordance with ERR reporting requirements.
  • Other Ad hoc office and Finance duties as required

Qualifications
  • Professional qualification in finance related discipline (preferred)
  • 2+ years experience
  • Experience and Knowledge of Oracle
  • Fluency in both written and oral English – excellent documentation skills required
  • Ability to multitask and work under pressure
  • Team player, contributes positively to the achievement of the team objectives

Additional Information

Expected Behaviours
  • Be organised, efficient and quality focused
  • Strong time management skills
  • Effective interpersonal skills; able to develop good working relationships with people at all levels
  • Able to work under own initiative
  • Strong organisational skills and attention to detail
  • Excellent PC Proficiency and knowledge of MS Office applications
  • Excellent communication skills
  • Ability to prioritize and meet critical deadlines
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