Receptionist & Office Administrator
7 days ago
Department: Operations
Employment Type: Full Time
Location: Dublin
DescriptionAre you a people person with top-notch organisational skills? Do you thrive in a fast-paced, dynamic environment where no two days are the same? If so, we have the perfect role for you
We're looking for a Receptionist & Office Administrator to be the face of our company, ensuring smooth front desk operations, managing travel and expenses, and keeping our office running like a well-oiled machine. This is an exciting opportunity to be at the centre of a growing tech company, supporting our team and creating a welcoming environment for employees and visitors alike. This role is an immediate requirement.
Key ResponsibilitiesWhat You'll Be Doing
Front Desk & Reception- Greet and welcome clients, visitors, and employees with a professional and friendly attitude.
- Manage incoming calls, direct them to the right person, and take accurate messages.
- Keep the front desk area neat, organised, and always ready to impress.
- Handle incoming and outgoing post and packages.
- Coordinate meeting room bookings and ensure smooth scheduling.
- Set up and manage contracts via DocuSign and maintain an efficient filing system.
- Arrange all company travel, securing cost-effective flights, accommodations, and transport.
- Keep track of travel itineraries and ensure all bookings comply with company policies and budgets.
- Maintain records of travel expenses and provide reports when needed.
- Assist the Facilities Manager with daily office operations.
- Monitor and order office supplies to keep the workspace stocked and efficient.
- Act as a point of contact for vendors and service providers.
- Help organize and coordinate company events, meetings, and employee functions.
What You'll Need:
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and office management software.
- Ability to work independently and as part of a team.
- Previous experience in a receptionist or administrative role is a plus.
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