Receptionist & Office Administrator

7 days ago


Dublin, Dublin City, Ireland Codec Azure Full time
Receptionist & Office Administrator

Department: Operations

Employment Type: Full Time

Location: Dublin

Description

Are you a people person with top-notch organisational skills? Do you thrive in a fast-paced, dynamic environment where no two days are the same? If so, we have the perfect role for you

We're looking for a Receptionist & Office Administrator to be the face of our company, ensuring smooth front desk operations, managing travel and expenses, and keeping our office running like a well-oiled machine. This is an exciting opportunity to be at the centre of a growing tech company, supporting our team and creating a welcoming environment for employees and visitors alike. This role is an immediate requirement.

Key Responsibilities

What You'll Be Doing

Front Desk & Reception
  • Greet and welcome clients, visitors, and employees with a professional and friendly attitude.
  • Manage incoming calls, direct them to the right person, and take accurate messages.
  • Keep the front desk area neat, organised, and always ready to impress.
  • Handle incoming and outgoing post and packages.
  • Coordinate meeting room bookings and ensure smooth scheduling.
  • Set up and manage contracts via DocuSign and maintain an efficient filing system.
Travel & Expense Coordination
  • Arrange all company travel, securing cost-effective flights, accommodations, and transport.
  • Keep track of travel itineraries and ensure all bookings comply with company policies and budgets.
  • Maintain records of travel expenses and provide reports when needed.
Office Management & Support
  • Assist the Facilities Manager with daily office operations.
  • Monitor and order office supplies to keep the workspace stocked and efficient.
  • Act as a point of contact for vendors and service providers.
  • Help organize and coordinate company events, meetings, and employee functions.
Skills, Knowledge and Expertise

What You'll Need:

  • Strong organisational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to work independently and as part of a team.
  • Previous experience in a receptionist or administrative role is a plus.
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