Finance Administrator

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JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are recruiting for a Finance and Data Administrator to join our team

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Objective

To provide administration support to the Destination, including financial management, business management and statistical information for the Destination and to deputise in the absence of the Finance & Data Manager and/or the Senior Finance & Data Administrator. The role will also support the management team with the effective operations of the Destination.

Primary Purpose

To advance and contribute to the development of the asset management strategy and business objectives, and to play the central role in delivery of high and efficient standards of onsite management and care, in maintaining the Destination's position in the locality as a best in class, desirable, safe, and progressive environment for occupiers to trade in and customers to shop, visit, live and work in.

Key Responsibilities:

• Support the Finance & Data Manager, in the delivery, accountability and responsibility for data and finance within the Destination.
• Service charge management and reporting including processing of invoices, budgeting, expenditure, and reconciliation.
• Maintenance of budgeted expenditure and records, invoice/purchase order tracking, reporting of expenditure and reconciliation of vendor statements.
• Administration of Yardi, assisting with footfall, sales and car park information systems. To support the production of timely and accurate accounts and statistical returns. And to provide the wider management team with accurate reporting to specific deadlines.
• Participate actively in the Management Team, shaping our strategic vision.
• Development and implementation of procedures in order to gain greater efficiency and savings to all areas of the service charge
• Assist with the effective administration of car park financial performance and reporting in collaboration with the senior management team
• Understand the P&L components of the service charge and car park budgets and contribute ideas /initiatives to assist in the efficient running of the business
• Develop and refine procedures for optimal financial management.
• Support the year end process specified in the KPI's and scope of service.
• Support the Management team to ensure all systems/audit requirements so that the Destinations complies with the policy on energy procurement, Health & Safety (ISO45001) and environmental management (ISO14001) and utility costs are managed effectively without comprising the quality of service provided.
• Support the efficient running of the office and boardroom by ordering supplies and managing meeting schedules.
• Any other duties deemed necessary by the company.
  
  
• 3 years' experience of Administration
• Ability to innovate & implement new systems and processes to enhance efficiency.
• Proven ability in administration
• Effective communicator at all levels
• Good analytical skills
• Team player
• High IT literacy on Microsoft especially in Excel
• Organised and meticulous with strong attention to detail.
  
  
• ATI or third level qualification in business
• Knowledge of GDPR

Stability:

• Private medical insurance
• Retirement savings pension scheme
• Employee assistance programme
• Free vaccinations

Security:

• Interest-free season ticket loan
• Group income protection
• Cycle to work scheme
• Life assurance
• Discretionary holiday purchase scheme
• Subsidised gym membership

Location:

On-site –Dublin, IRL

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are recruiting for a Finance and Data Administrator to join our team

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Objective

To provide administration support to the Destination, including financial management, business management and statistical information for the Destination and to deputise in the absence of the Finance & Data Manager and/or the Senior Finance & Data Administrator. The role will also support the management team with the effective operations of the Destination.

Primary Purpose

To advance and contribute to the development of the asset management strategy and business objectives, and to play the central role in delivery of high and efficient standards of onsite management and care, in maintaining the Destination's position in the locality as a best in class, desirable, safe, and progressive environment for occupiers to trade in and customers to shop, visit, live and work in.

Key Responsibilities:

Support the Finance & Data Manager, in the delivery, accountability and responsibility for data and finance within the Destination.Service charge management and reporting including processing of invoices, budgeting, expenditure, and reconciliation.Maintenance of budgeted expenditure and records, invoice/purchase order tracking, reporting of expenditure and reconciliation of vendor statements.Administration of Yardi, assisting with footfall, sales and car park information systems. To support the production of timely and accurate accounts and statistical returns. And to provide the wider management team with accurate reporting to specific deadlines.Participate actively in the Management Team, shaping our strategic vision.Development and implementation of procedures in order to gain greater efficiency and savings to all areas of the service chargeAssist with the effective administration of car park financial performance and reporting in collaboration with the senior management teamUnderstand the P&L components of the service charge and car park budgets and contribute ideas /initiatives to assist in the efficient running of the businessDevelop and refine procedures for optimal financial management.Support the year end process specified in the KPI's and scope of service.Support the Management team to ensure all systems/audit requirements so that the Destinations complies with the policy on energy procurement, Health & Safety (ISO45001) and environmental management (ISO14001) and utility costs are managed effectively without comprising the quality of service provided.Support the efficient running of the office and boardroom by ordering supplies and managing meeting schedules.Any other duties deemed necessary by the company.

Essential

3 years' experience of AdministrationAbility to innovate & implement new systems and processes to enhance efficiency.Proven ability in administrationEffective communicator at all levelsGood analytical skillsTeam playerHigh IT literacy on Microsoft especially in ExcelOrganised and meticulous with strong attention to detail.

Desirable

ATI or third level qualification in businessKnowledge of GDPR

Benefits:

Stability:

Private medical insuranceRetirement savings pension schemeLaya Digital GPEmployee assistance programmeFree vaccinations

Security:

Interest-free season ticket loanGroup income protectionCycle to work schemeLife assuranceDiscretionary holiday purchase schemeSubsidised gym membership

Location:

On-site –Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

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