Executive Administrator

3 weeks ago

Cork, Cork, Ireland Clerkin Connect Full time

Clerkin Connect on behalf of our client, a leading innovator in offsite construction, is seeking a highly organised and proactive Executive Administrator to support its Senior Leadership Team and coordinate administrative activity across the Commercial, Design, Project Management, and Operations departments.

This is a diverse and fast-paced role, ideal for someone who thrives on managing multiple priorities, is detail-oriented, and enjoys working closely with decision-makers. The successful candidate will gain direct exposure to high-impact strategic projects, client interactions, and internal process improvements. You'll also play a key role in supporting the delivery of a company-wide training and development programme.

This is an exciting opportunity to join a business undergoing ambitious growth and transformation, with the chance to make a real difference across multiple functions.

We will be accepting applications for those looking for either a full-time or part-time position based on experience, current situations and future career ambitions.

Key Responsibilities:

Executive & SLT Support:

  • Provide professional administrative support to members of the SLT, including calendar management, meeting coordination, agenda preparation, and minute-taking.
  • Prepare reports, presentations, and briefing materials for internal and external use.
  • Track key actions, decisions, and follow-ups across the leadership team.

Departmental Administration:

  • Coordinate documentation, trackers, reports, and project updates across departments (Commercial, Design, Projects, Operations).
  • Assist in the preparation of client-facing materials, including bid documents and submission packs.
  • Maintain digital filing systems and document version control.

Programme & Training Support:

  • Support the scheduling, tracking, and reporting of activities related to our clients internal training and development programme.
  • Liaise with internal stakeholders and external providers to coordinate training logistics.
  • Maintain accurate training records and prepare related reports.

Office & Team Support:

  • Support internal communications, workshop logistics, and cross-functional team meetings.
  • Assist with general office administration tasks as required, ensuring high standards of organisation and confidentiality.

Required Skills and Experience:

  • Minimum 3 years' experience in an administrative or coordinator role, ideally supporting senior managers or teams.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook); SharePoint or Teams a plus.
  • Excellent communication skills – both written and verbal.
  • Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
  • Proactive and professional approach with strong attention to detail.

Desirable Attributes:

  • Experience in a technical, construction, engineering, or manufacturing environment.
  • Confident liaising across departments and with external stakeholders.
  • A collaborative team player who thrives in a dynamic and evolving business.
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