Junior Quality and Compliance Administrator

3 weeks ago

Dublin, Dublin City, Ireland Brennan & Company Full time

Junior Quality and Compliance Administrator (Fixed Term)

Reports to: Group Quality Manager

Company: Brennan & Co Group

The Brennan & Co Group, founded in Dublin in 1967, incorporates four companies – Brennan & Co, Brennan & Co NI, Brennan & Co SVS and Irish Power and Process Ltd. The Group is a market leader in the supply and servicing of equipment, reagents and consumables along with supply chain management to the Life Sciences, Healthcare, Industrial and Pharmacy sectors in Ireland, Europe and Asia.

At our heart we have always had a focus on our people. Our suppliers, our customers and our employees. We value innovation, exceptional customer service and quality in all we do.

We are a dedicated team of professionals who love what we do and the people we work with. Join us on our journey to grow our business while maintaining our core values of accountability, honesty, respect and communications.

Job Purpose

The Brennan & Co Group are growing, and we are seeking a motivated and detail-oriented individual to join our Quality team for a 3–6-month contract. In this position, you will have the responsibility of monitoring the quality cases within the Salesforce software. This involves monitoring the queues, organizing cases onto the appropriate paths, and responding to them promptly and effectively.

There will be a review for potential extension or permanency following the initial contract period.

Additionally, you will play a vital role in promoting continuous improvement and ensuring compliance with national and international standards and regulations.

We are looking for a motivated individual who is eager to learn, gain hands-on experience, and develop skills in the field of Quality and Compliance Administration.

This entry-level role offers a valuable opportunity to explore the area, support essential quality and regulatory activities, and build a strong foundation for future professional growth. Full training and ongoing support will be provided.

Tasks and Responsibilities

  • Assist in maintaining, updating, and archiving quality-related documentation (such as policies, procedures, Declarations of Conformance, and other certificates) in accordance with internal requirements and applicable regulatory standards.

  • Support the Quality Team during audits to ensure compliance with applicable legislation, regulations, standards, and company policies and procedures.

  • Provide day-to-day administration support to the Quality Team.

  • Support compliance efforts with national and international standards and regulations.

  • Collaborate with company departments and personnel to define quality procedures and SOPs.

  • Assist in vetting new company suppliers and in organizing and updating contracts and agreements.

  • Assist in completing supplier/vendor questionnaires and maintaining related records in alignment with the Integrated Management System (IMS).

  • Undertake other ad hoc duties, projects, and assignments as needed.

  • Reporting on the performance of the QMS, Risks and opportunities for improvement to Senior Management

  • Supporting the maintenance of the Quality Management System's integrity during the planning and implementation of changes.

Skills and Experience

  • Excellent organization and administration skills.

  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

  • Excellent verbal and written communication skills

Competencies and Behaviors

  1. Accountability

  2. Communications

  3. Continuous Learning

  4. Honesty

  5. Interpersonal Skills

  6. Personal Accountability

  7. Planning & Organizing

  8. Respect

  9. Teamwork

  10. Time & Priority Management

  11. Emotional Intelligence

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