Property and Facilities Executive

4 weeks ago

Dublin, Dublin City, Ireland eir evo talent Full time

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Sr Recruitment Consultant | Talent Acquisition Specialist | Business Development | Wannabe Writer | Building Relationships

Location:Dublin City Centre HQ (Hybrid) - You must be based in Ireland
Organization:Award-Winning Irish Semi-State Body
Contract Type:Full-Time, Permanent
Salary:Competitive |Public Sector Pension|Generous Annual Leave|Excellent Work-Life Balance

Our client isa highly respected and award-winning semi-state organisation headquartered in Dublin City Centre, with operations across Ireland. Our mission is to deliver high-quality public services with efficiency, sustainability, and professionalism at the core. We pride ourselves on a supportive work culture, career development, and long-term stability.

We are currently seeking aProcurement & Facilities Executiveto join our clients Property & Facilities team. This is a key role that combines procurement expertise with coordination of nationwide facilities operations.Procurement experience within a public sector, semi-state or government department environment—particularly using eTenders—is essential.This role offers an excellent opportunity for a detail-oriented professional to influence high-impact procurement processes while supporting key operational activities.

Key ResponsibilitiesProcurement & Finance

  • Lead procurement activities in line with Irish public sector procurement rules and internal governance, usingeTendersfor tendering of facilities-related goods and services.
  • Draft tender documentation including scopes, specifications, evaluation criteria, and business cases in collaboration with the Procurement Team.
  • Manage the full procurement lifecycle: tendering, evaluation, contract award, and supplier performance monitoring.
  • Create and managepurchase requisitions, verify supplier invoices, and reconcile transactions via theIntegra Finance Management System.
  • Support budget preparation and financial reporting for Property & Facilities projects.
Facilities Management
  • Oversee and coordinate national Facilities Management (FM) projects through third-party contractors managed by the Property & Facilities Unit.
  • Issue work specifications, secure quotations, liaise with contractors, verify work completion, and process related invoices.
  • Maintain theBuilding Works Register, documenting upgrades, installations, and maintenance tasks.
  • Administer FM manuals and ensure procedures reflect current standards and health & safety compliance.
  • Provide FM incident response support, ensuring safety protocols and professional management of issues.
  • Manage operational aspects of on-site facilities, including the organisation's internalFitness Zones.
Fleet Management
  • Coordinate fleet requests and oversee maintenance, servicing, insurance, tax, fuel cards, and toll tags to ensure full operational readiness and compliance.
Essential Requirements
  • Minimum3+ years' experiencein procurement, with proven exposure topublic sector tendering, ideally within asemi-state or Irish government department.
  • Strong working knowledge ofeTenders, Irish public procurement regulations, and project administration.
  • Experience managing third-party service providers and multi-site operations.
  • Proficient in financial systems (e.g., Integra or similar), Microsoft Office, and reporting tools.
  • Must currently reside in Irelandand be eligible to work full-time.
What We Offer
  • Highly Competitive Salary, benchmarked within the semi-state sector.
  • Public Sector Pension Schemewith long-term security.
  • Generous Annual Leave(starting at 24-26 days, rising with service).
  • Hybrid working model, Dublin City Centre HQ.
  • Access to well-being supports, training, and internal development opportunities.
  • Purpose-driven work in a high-impact national organisation.

Candidates must be eligible to work full time and long term in the location specified or currently hold a valid appropriate long term work Visa to apply.

eir evo talent, eir evo and our clients are equal opportunity employers who seeks to recruit and appoint the best available person for a job regardless of marital / civil partnership status, sex (including pregnancy), age, religion, belief, race, nationality and ethnic or national origin, colour, sexual orientation or disability. eir evo talent, eir evo and our clients apply all relevant Data Protection laws when processing your Personal Data.

If you choose to apply to this opportunity and share your CV or other personal information with eir evo talent, eir evo and our clients, these details will be held by us in accordance with our privacy policy used by our recruitment team to contact you regarding this or other relevant opportunities at eir evo talent and eir evo
Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesAirlines and Aviation

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