Office Manager and PA

4 weeks ago

Cork, Cork, Ireland CSA Personnel Consultants Full time

Our client, a small professional office based in Blackrock, Cork City, are hiring an experienced and enthusiastic Office Manager to join their team. This position is a vital part of their operations.

Responsibilities:
  • Oversee all receptionist functions, including managing phone calls, greeting clients in person, and facilitating Teams meetings for clients.
  • Maintain and update Anti-Money Laundering (AML) files for all clients, ensuring accuracy and compliance within the office.
  • Assist staff with the preparation of client invoices and post them to the Surf Accounting and SAGE systems, following the instructions of the Financial Accountant.
  • Ensure accurate tracking of time and expenses for the Director, maintaining the Time Recording system and ensuring proper invoicing to clients as required.
  • Serve as the primary point of contact for office management, liaising with service providers (e.g., broadband, telephone, IT, cleaning services) and overseeing the procurement of office stationery and supplies for both staff and client meetings.
  • Handle incoming mail and all online communications addressed to the office.
  • Manage and track staff holidays and schedules, including maintaining calendars.
  • Oversee the online filing system for all office staff, ensuring proper organization and accessibility.
  • Assist with the preparation and filing of Company Secretarial documents as needed.
  • Prepare petty cash reports, track company expenses for clients, and monitor client-related outlays through the CRO Vision Net system.
  • Assist in the preparation of document booklets for the Director related to client court cases, requiring strong IT and organizational skills.
  • Maintain the office's Tax Library, both in physical and digital formats, ensuring up-to-date access to resources.
Qualifications:
  • Recognised qualification in office administration desirable.
  • Proven written and oral communication skills.
  • Work experience relevant to the role is preferable.
Candidate Profile:

Candidate will be a positive self-starter, possessing excellent interpersonal, planning, organisational and computer skills. The successful candidate can readily adapt to changing work demands and knows how to prioritise tasks in a deadline-driven environment.

NEXT STEPS

With a view for the successful candidate to be in place as soon as possible, interviews for this role are being held immediately. If you have read the above with interest and would like to be considered for this excellent opportunity, please apply today.

CSA Personnel will treat every application in strictest confidence and will only put you forward to an employer after gaining your explicit permission.

Skills:

Reception, Administrator, Bookkeeping, Office Management


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