Executive Assistant

7 days ago

Dublin, Dublin City, Ireland Carlyle Aviation Partners Full time
Overview

The Executive Assistant, reporting to the Senior Vice President, Operations, will work closely with senior management in the Dublin office of Carlyle Aviation providing administrative support across the various business units within the firm. They will gain extensive knowledge of the organisation and key personnel and understand its aims and objectives. They will often be the first point of contact from both inside and outside the company and will need to use discretion and confidentiality at all times. The Executive Assistant will be integral to the day to day running of the office.

Responsibilities
  • Screening phone calls, enquiries and requests and handling them when appropriate
  • Planning and scheduling meetings and appointments
  • Taking minutes and tracking follow-up items at quarterly board meetings
  • Completing expense reports on Concur for senior management
  • Organising and maintaining office administration files and records
  • Liaising with clients, suppliers, and other staff
  • Assisting with the preparation and editing of reports and presentations as required
  • Arranging travel, visas and accommodation
  • Correspondence / Email management
  • Providing quality customer service
  • Assistance with transaction documents, arranging signatures, compiling, filing and sending out via courier
  • Arranging transaction documents to be notarised / apostilled / legalised
  • Organise and track original documents
  • Preparing and compiling various customer account opening forms, customs invoices, comparing duplicate contracts, etc.
  • Assisting with bank account opening
  • Compiling KYC requirements
  • All other ad-hoc duties assigned by senior management
Minimum Qualifications

The ideal candidate will have a minimum of 5 years' relevant administrative / general business experience, preferably within the aviation industry.

Job-Specific Skills
  • Excellent interpersonal and communication skills
  • Demonstrated experience in supporting senior-level executives
  • Strong administration, planning/organisation and time management skills
  • Ability to multitask
  • Strong IT skills, especially in MS Office packages
  • Ability to work on own initiative and to tight deadlines
  • Fluent in English, additional languages a plus
  • Enjoy working in a fast-paced, dynamic team environment
Salary and Benefits
  • Discretionary bonus
  • Pension
  • Health Insurance
  • Death in Service and Income Protection
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Finance
Industries
  • Venture Capital and Private Equity Principals
#J-18808-Ljbffr

  • Executive Assistant

    6 days ago

    Dublin, Dublin City, Ireland EMPOWERMENT Full time

    OverviewDirector & Head of Financial Services at EMPOWERMENT Financial Recruitment. The ideal candidate will provide exceptional and dedicated assistance for a number of senior executives, initially on a 12-month contract with the potential for the role becoming permanent.ResponsibilitiesCalendar & overall diary management for a number of senior executives...

  • Executive Assistant

    1 week ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    Executive Assistant | Hybrid | 55K+ DOEMy not-for-profit Client based in Dublin South is seeking a highly organized and experienced Executive Assistant with Non-Profit experience to support the CEO.The successful candidate will provide comprehensive support to a busy CEO, assisting with daily tasks, scheduling, and ensuring smooth operations.The EA will play...

  • Executive Assistant

    3 weeks ago

    Dublin, Dublin City, Ireland All Ireland Institute of Hospice and Palliative Care Full time

    Social network you want to login/join with:All Ireland Institute of Hospice and Palliative CareLocation:Dublin, IrelandJob Category:OtherEU work permit required:YesJob Reference:e22a168683d6Job Views:6Posted:16.08.2025Expiry Date:30.09.2025Job Description:Executive AssistantA vacancy has arisen for an Executive Assistant at the All Ireland Institute of...

  • Grade V

    4 days ago

    Dublin, Dublin City, Ireland Health Service Executive Full time

    OverviewGrade V - Quality and Patient Safety Executive Assistant DUBSE2025 role at Health Service Executive.Join to apply for the Grade V - Quality and Patient Safety Executive Assistant DUBSE2025 role at Health Service Executive.ResponsibilitiesExperience in managing competing priorities and deadlines and the ability to analyse and interpret information to...

  • Executive Assistant

    4 weeks ago

    Dublin, Dublin City, Ireland Our Lady's Hospice & Care Services, Harold's Cross, Blackrock & Wicklow Full time

    Join to apply for the Executive Assistant role at Our Lady's Hospice & Care Services, Harold's Cross, Blackrock & Wicklow2 days ago Be among the first 25 applicantsJoin to apply for the Executive Assistant role at Our Lady's Hospice & Care Services, Harold's Cross, Blackrock & WicklowBased in Harold's Cross1.0 WTESpecified Purpose Contract until 31 December...

  • Executive Assistant

    1 week ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    My client, a well known global business is seeking to hire an experienced Executive Assistant to join their team.This is an excellent opportunity for a top class EA looking for a fast paced, dynamic role in a busy environment.This role is hybrid with an excellent salary package and benefits on offerResponsibilitiesProviding executive support.Diary...

  • Executive Assistant

    2 weeks ago

    Dublin, Dublin City, Ireland 2386Ie00 Howden Insurance (Ireland) Limited Full time

    time left to apply End Date: August 19, 2025 (12 days left to apply)job requisition id R0013589Who are we?Howden is a collective – a group of talented and passionate people all around the world.Together, we have pushed the boundaries of insurance.We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as...

  • Executive Assistant

    4 weeks ago

    Dublin, Dublin City, Ireland Principle Hr Full time

    Executive Assistant - Financial Management (12-Month Contract) Dublin | Hybrid: 3 days office, 2 days remote | €28,000-€30,000Are you detail-oriented, financially savvy, and ready to step into a pivotal support role within a dynamic finance team?We're recruiting an Executive Assistant to join a high-performing, mission-driven organisation that plays a...

  • Executive Assistant

    2 days ago

    Dublin, Dublin City, Ireland CXC Full time

    OverviewJoin to apply for the Executive Assistant role at CXC.Are you ready to step into a high-impact role at the heart of executive leadership? We're looking for a dynamic, multilingual Executive Secretary to partner closely with our CEO, driving organizational excellence and ensuring smooth day-to-day operations. This is not your typical admin role—it's...

  • Executive Assistant

    3 weeks ago

    Dublin, Dublin City, Ireland Three Ireland (Hutchison) Limited Full time

    We're looking to hire an Executive Assistant to provide high-level administrative support. This Executive Assistant will be highly organized, detail-oriented, proactive, and capable of handling sensitive information with discretion. This role requires a strategic thinker who can manage multiple priorities while maintaining a high level of...