HR Operations Administrator South Dublin, Dublin 18

2 weeks ago

Dublin, Dublin City, Ireland Leinster Appointments Full time

Permanent Role- Hybrid 4 days in the office

HR Operations

  • Adds newcomers' data to HRIS & other systems as required from the contract and is responsible for the accuracy of the information
  • Advises appropriate teams of new hire
  • Organizes bi-weekly Company Inductions, the invites, room booking, hospitality, presentation material to be used
  • Manage Existing Employees visa process for secondments, relocation & renewal
  • Responds and takes appropriate action from the HR Help Desk queries
  • Draft letters and Inputs on HRIS salary increases, job title changes, amendments to contracts, updating HR systems & files as appropriate
  • Regular / monthly review of completeness of documents and actions at new hires / internal moves / salary & role changes or any changes of contractual conditions. Keeping all respective systems and trackers up to date
  • Processes employer references, confirmation of employment upon employees´ request, Salary Certs etc
  • Liaising with external suppliers / benefits providers to manage processes and solve any issues that arise eg Tax Saver / Specsavers / Bike to Work Scheme & annual vaccine roll out
  • Supports the broader team on general admin and when requested takes the lead on employee engagement activities on wellbeing, social and sustainability engaging other team members as needed.

Payroll

  • Compiling payroll reports for three different countries on a monthly basis for finance for processing
  • Ensure all payrolls are always delivered on time and with 100% accuracy
  • Process the payroll data in an organised and structured manner
  • Manage all payroll deadlines and monthly payroll tasks
  • Comply with GDPR regulations and maintain payroll security/confidentiality
  • Deal with payroll queries and resolve or escalate as required
  • Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance
  • Keep payroll policies up to date and write any new procedures as required
The Person

KEY REQUIREMENTS

  • Thorough attention to detail
  • Previous experience of processing payroll
  • The ability to work well with others
  • Organizational skills and detail-oriented mentality
  • Strong communication and customers service skills

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