Facilities Manager

4 days ago

Dublin, Dublin City, Ireland Grant Thornton Ireland Full time

Office Manager - 9 Month Fixed Term Contract

Office Manager - 9 Month Fixed Term Contract

Apply locations Dublin time type Full time posted on Posted Yesterday job requisition id JR7427

Office Manager – 9 Month Fixed Term Contract

We are Grant Thornton. We go beyond business as usual, so you can too.

Grant Thornton Ireland (GT) has nearly 3,000 people in 9 offices across Ireland, The Isle of Man, Gibraltar, and Bermuda, with a presence in over 145 countries around the world, and a global network of over 68,000 people.

At GT, we work as trusted advisors, bringing local knowledge and national expertise, with a global presence, to help businesses succeed – wherever they are located. We make business more personal by investing in building relationships and empowering our clients to make the right decisions for their organisation now and for the future.

A Career at GT

Looking for a more fulfilling role in professional services? One where fresh thinking, collaboration and diversity are valued? At Grant Thornton we do things differently.

What does this mean for you?

A career in a more inclusive working environment, a more collaborative work culture, a more supported, flexible working role, more possibilities to grow and more opportunities to help shape the future for your clients.

Grow with us

At Grant Thornton, we care about our people and work hard to make you feel valued. If you are looking to deepen and develop your skills, knowledge, and experience throughout your career, then that is what you will get, and more.

We are seeking an experienced and proactive Facilities Manager to oversee the smooth and efficient operation of both hard and soft services across our facilities. This is a fixed-term maternity cover role, responsible for managing and coordinating all aspects of building maintenance, cleaning, catering and other facilities services. The successful candidate will ensure the facility is maintained to a high standard and work closely with internal stakeholders to meet the operational needs of the business.

The role is multi-functional with excellent organisation and communication skills required.

Duties include but are not limited to:

  • Manage and oversee all hard services (e.g., building maintenance, HVAC, electrical systems, etc.) and soft services (e.g., cleaning, catering, etc.) to ensure they meet required standards.
  • Manage and oversee the Planned Preventative Maintenance schedule, ensuring all tasks are completed on time and in line with compliance standards.
  • Coordinate site visits, ensure all necessary paperwork, H&S documentation and remedial actions are completed in a timely manner.
  • Lead and manage relationships with service contractors, ensuring compliance with contracts.
  • Monitor and manage the facilities budget, ensuring effective cost control while maintaining service quality.
  • Oversee and manage the facilities inbox, ensuring timely responses to inquiries, and assist the Coordinator with any requests or queries they may be unable to address.
  • Ensure compliance with all relevant health & safety.
  • Support the ongoing improvement of facilities operations and processes.
  • Oversee the day-to-day operations of reception and the post room, ensuring smooth and efficient service.
  • Work closely with the Hospitality & Catering Coordinator to ensure effective and seamless operations on the client floor.
  • Directly manage a team of 5 people, ensuring they are effectively supported.
  • Coordinate and manage events (when required) ensuring all logistical and operational needs are met.
  • Coordinate and manage small office projects, ensuring they are completed on time to the required standard.

Skills Required:

  • Facilities Management Experience (essential): Strong understanding of both hard and soft services, including building maintenance, HVAC, electrical systems, cleaning and catering.
  • Vendor & Contractor Management: Ability to manage relationships with third-party vendors and service contractors, ensuring quality, compliance, and adherence to contracts.
  • Project Management: Strong organisational skills to coordinate and manage small office projects and events, ensuring deadlines are met and all logistical details are handled efficiently.
  • Budget Management: Experience in budgeting and cost control, ensuring that facilities services are delivered within financial limits while maintaining quality.
  • Health & Safety Knowledge: Good knowledge of health & safety ensuring compliance and the safe operation of facilities.
  • Problem-Solving Skills: Ability to quickly identify issues, propose effective solutions, and act decisively to resolve facilities-related challenges.
  • Communication Skills: Strong verbal and written communication skills, with the ability to liaise with internal stakeholders, contractors, and team members effectively.
  • Attention to Detail: A keen eye for identifying maintenance or operational issues and ensuring they are addressed promptly and efficiently.
  • Time Management: Ability to manage multiple tasks and priorities at the same time in a fast-paced environment, ensuring everything runs smoothly.
  • IT Proficiency: Familiarity with facilities management software (e.g., access control, BMS) and general office tools (e.g., Word, Outlook, Excel and Powerpoint).
  • Customer Service: Strong focus on providing excellent service to internal stakeholders and clients, addressing requests and issues promptly and professionally.

Life at GT

Reward and benefits:

Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive.

Equity, diversity and inclusion
At Grant Thornton, we provide equitable opportunities for all our colleagues. We are a responsible, sustainable business where equity, diversity and inclusion (ED&I) is at the forefront of our workplace culture agenda.

Recognition:

We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours.

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